Enterprise Resource Planning (ERP) Grants Analyst

City of Philadelphia • Philadelphia, PA

5d • Onsite

About The Position

The Office of Innovation & Technology (OIT) is seeking an Enterprise Resource Planning (ERP) Grants Analyst to join a major Citywide project to modernize core financial, grants, procurement, and supply chain business processes. This project, known as the OPAL ERP and DW/BI project, aims to replace existing systems and improve efficiency, data access, and onboarding. The analyst will be responsible for overseeing pre- and post-award grants, projects contracts, billing, and receivables functions. This is a permanent exempt position that will transition to maintenance and support after the initial 3-4 year project phase. Key activities include analyzing requirements, designing the system with consultants, conducting user acceptance testing, training personnel, integrating the system, and phased launch. Post-launch, the role involves ongoing support, testing, and training for new functionality released every 3-6 months.

Requirements

• Completion of a Bachelor's or Master's degree with coursework in accounting, finance, operations management, IT, business administration, or a related field or equivalent experience.
• 3-7 years of professional experience with pre- and post-award grants, projects contracts, billing, and receivables.
• Extensive knowledge of Pre- & Post-award grants, projects, contracts, billing and receivables transaction processing operations, policies, procedures.
• Strong accounting background with large, complex organizations.
• Experience with processing grant journal entry requests, verifying funds, ensuring legality of transfers, and monitoring necessary approvals.
• Experience with setting up new grants in accounting, tracking, and reporting systems.
• Experience preparing grants reports as requested by program staff.
• Experience with General Ledger (GL)/ERP package conversions and/or implementations.
• Functional Financials knowledge of GL, Grants, Accounts Receivable (AR), Projects, Billing.
• ERP Grants Management workflow administration experience.
• Troubleshooting problems, including functional replication of issues.

Nice To Haves

• Experience with implementing ERP and/or DW/BI solutions strongly preferred.

Responsibilities

• Provide functional analysis and input on workflows related to pre- and post-award grants, projects, customer contracts, billing, receivables routines.
• Define and design the future state pre- and post-award grants, projects, customer contracts, billing, receivables business processes & requirements.
• Prioritize the pre- and post-award grants, projects, customer contracts, billing, receivables configuration options to consider in setting up the new system to support the future state policies, business processes & requirements.
• Select, setup, and document the selected pre- and post-award grants, projects, customer contracts, billing, receivables configuration option to support the future state business processes & requirements.
• Prepare for and test the pre- and post-award grants, projects, customer contracts, billing, receivables configurations to validate the setup satisfies the design.
• Document business process and application configuration training content that will be used by the training team to prepare for and conduct pre- and post-award grants, projects, customer contracts, billing, receivables end user training sessions.
• Create and deploy the pre- and post-award grants, projects, customer contracts, billing, receivables business process and systems user procedures to the appropriate end users.
• Review, administer and monitor Grants, Projects, Customer Contract, Billing and Receivable related workflow development procedures to validate compliance with policy, process, and systems design.
• Work with OIT and the project team to meet the delivery schedule.
• Develop and document unit test cases.
• Provide weekly tasks reports to functional leads.
• Identify, research, resolve, and report on production issues and document enhancements requests.
• Analyze vendor provided new release pre- and post-award grants, projects, customer contracts, billing, receivables functionality to determine relevance to meet the current or new business processes & requirements.
• Define and design the relevant new release pre- and post-award grants, projects, customer contracts, billing, receivables functionality’s ability to meet the business processes & requirements.
• Setup and document the relevant new release pre- and post-award grants, projects, customer contracts, billing, receivables functionality.
• Prepare for and regression test the new release pre- and post-award grants, projects, customer contracts, billing, receivables functionality to validate the setup satisfies the revised design requirements.
• Document the revisions to the business process and application configuration training content associated with the new release pre- and post-award grants, projects, customer contracts, billing, receivables functionality and provide this incremental content to the training team for them to prepare for and conduct the needed incremental end user training sessions.
• Create and deploy incremental new process and systems changes to the pre- and post-award grants, projects, customer contracts, billing, receivables business process and systems user procedures to the appropriate end users.
• Participate in regression testing efforts.
• Look for opportunities to incrementally optimize pre- and post-award grants, projects, customer contracts, billing, receivables new processes to meet future requirements or leverage delivered systems functionality and technology.

Benefits

• Comprehensive health coverage for employees and their eligible dependents
• Wellness program offers eligibility into the discounted medical plan
• Paid vacation, sick leave, and holidays
• Generous retirement savings options
• Public Service Loan Forgiveness program eligibility
• Free SEPTA public transportation (SEPTA Key Advantage Program)
• Tuition discounts and scholarships (10% to 40% savings) at partner colleges and universities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree