Enterprise Contracts & Procurement Specialist 3

State of Washington•Thurston County – Olympia, WA

1d•Hybrid

About The Position

The Facility Professional Services (FPS) Division provides professional public works project management, energy efficiency and facility planning services to effectively meet the needs of its customers in support of their service to Washington. The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and future. About the Opportunity: The Enterprise Contracts & Procurement Specialist 3 independently performs a variety of complex contract administration duties (Design-Bid-Build, GC/CM, JOC, Design Build and A/E agreements) as the Lead Contracts Specialist for DES’s core capital program and DOC/DSHS programs. This role ensures that the negotiated consultant fees are within OFM guidelines or are authorized through proper channels and advises the project manager of any contract compliance issues. You will also provide initial review and evaluate bid documents for consistency with agency policy, and alerts project manager, and/or A/E to insert recommended modifications prior to bidding. This position supervises FTE’s and provides training/oversight and advises other Contracts Specialists on the team, in contracting processes. The incumbent provides guidance and mentoring to staff in a variety of complex contract administration duties in-person and virtually. Other responsibilities include providing clear communication, technical assistance and advises consultants, contractors and client agency staff on public works contracting practices and procedures. You will work closely with ETS staff to improve current or add new functionality to software if need arises.

Requirements

Seven (7) years of experience with preparing and administering government construction contracts, construction contract management, contract cost or price analysis or contract compliance administration.
Demonstrated ability to effectively communicate verbally and in writing and independently evaluate construction documents for consistency with agency policies/procedures and articulates recommendations for compliance.
Demonstrated ability to build effective client relationships.
Demonstrated organization, time management and partnering skills within the work section.
Demonstrated ability to diffuse and resolve day-to-day conflicts or issues as related to this position.
Adapt easily to changing business environments, needs, conditions, and work conditions.
Develop and maintain positive working relationships within DES (including its various divisions) and other state agencies.
Develop and maintain positive working relationships with federal, state, regional and local staff representatives, design consultants, contractors, and members of the public.
Accept responsibility for project contracting-related activities and related consequences.
Interpret and apply established public works contracting policies and practices and draw logical conclusions on the applicability of the policies and practices.
Address communication needs and write effectively.
Work collaboratively with assigned project managers, project teams and external work groups.
Develop and possess a strong work ethic, professional skills, flexibility, creativity, honesty, initiative, and take ownership of positional responsibilities.
Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Nice To Haves

Contract administration principles and practices for managing multiple public works projects concurrently.
Methods and means of consulting and construction contract administration, including alternate public works procurement and delivery methods.
Government organization and administrative structures at the federal, state and local levels.
General understanding of state Public Works Laws and other applicable procurement regulations.
Management of project documentation, including project management, design and construction records and other supporting materials.
Procurement of government goods and services, including direct experience with applicable state rules and regulations.
Financial project management principles and practices.
General understanding of construction claims and dispute resolution strategies and techniques.

Responsibilities

Independently managing complex public works contract administration for Facility Professional Services (FPS) programs using multiple procurement methods, including Design-Bid-Build, GC/CM, Design-Build, Job Order Contracting, and statewide Small Works Rosters.
Preparing and administering complex agreements, amendments, construction contracts, change orders, and interagency agreements for projects totaling $50–$75 million biannually.
Leading competitive public procurement processes through the Euna online bidding platform, including bid postings, addenda, bid evaluations, bidder communications, and contract award documentation in compliance with RCWs and state procurement requirements.
Developing and managing statewide contracting rosters and solicitations for consultants, small works, energy performance contracts, and job order contracting used by public agencies throughout Washington State.
Providing consultation and recommendations to management, project teams, and public agencies regarding procurement methods, contracting compliance, risk mitigation, and public works procedures.
Reviewing procurement and contract documents for compliance with agency policies, state laws, licensing requirements, federal debarment regulations, and OFM guidelines.
Supporting the development and implementation of statewide contracting policies, procedures, templates, forms, and process improvements to enhance consistency, compliance, and operational efficiency.
Serving as a subject matter expert and primary support resource for the online bidding portal, including stakeholder training, technical assistance, system maintenance, and process guidance for contractors, consultants, and agency staff statewide.
Maintaining contract records and administering lien and retainage processes in coordination with project teams and the Attorney General’s Office in accordance with applicable RCWs.
Providing high-level analysis, communication, and customer service support to internal and external stakeholders regarding procurement processes, contracting procedures, training materials, website updates, and program documentation.