Engineering & Project Services Coordinator – Decatur, IL

Archer Daniels Midland•Decatur, IL

9d•Onsite

About The Position

ADM is seeking a highly organized and detail-oriented Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups. This role is responsible for project systems administration, timesheet and purchasing coordination, contractor administration, and enabling an effective and productive office environment on the 6th floor at ADM’s NAHQ facility. This role is a coordination and processing function and does not carry financial approval authority.

Requirements

Associate's or Bachelor's degree in Business Administration, Accounting, or a related field, OR a minimum of five years of proven experience in an administrative support, project accounting, or similar coordination role
Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail
Strong organizational, coordination, and multitasking skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Nice To Haves

Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred
Familiarity with ProjectWise or similar document management systems is a plus
Prior experience in engineering or technical services environments is advantageous

Responsibilities

Maintain and update project information in Ajera project accounting software for the Engineering Services and North America Projects groups; generate monthly invoices and reports
Review, validate, and process Ajera timesheets, and route employee timesheets for appropriate supervisory approval
Ensure submitted invoices, timesheets, and purchase transactions comply with established company policies and approval workflows
Coordinate and process contractor timesheets in Fieldglass workforce management software in accordance with established approval workflows
Process invoices in Coupa spend management software; create and receive purchase orders for Engineering Services and Capital Project contractors; processing only — no spend approval authority
Interface with accounting for reconciliation and financial reporting
Order office and safety supplies as needed
Maintain copiers and plotters (service calls, supply orders)
Assist with in-office seating assignments and workspace organization

Benefits

Competitive pay
Medical/Rx, dental, vision
On-site wellness center access or gym reimbursement
Flexible spending accounts
Health savings account
401(k) with matching contributions and cash balance plan
Discounted employee stock purchasing program
Life insurance
Disability
Workers’ compensation
Legal assistance
Identity theft protection
Employee Assistance Program (EAP)
Employee Resource Groups (ERGs)
Colleague Giving Programs (ADM Cares)
Paid time off including paid holidays
Adoption assistance
Paid maternity and parental leave
Tuition assistance
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs