Engineering Project Assistant

Wildeck, Inc•Waukesha, WI

3d•Onsite

About The Position

Provides administrative, organizational, and operational support to the engineering team while also assisting with the day-to-day needs of the department. This position helps keep engineering activities on schedule, ensures scheduling data is accurate, coordinates information between departments. Provides general office coverage including back-up receptionist responsibilities on a daily basis.

Requirements

Associate’s degree in a technical, administrative or other related field.
Two years’ experience in an administrative or project support role in engineering, manufacturing, construction, or technical office environment.
Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
Proficient working with numbers, pricing, spreadsheets, and data.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Professional telephone and customer-service skills.
Ability to work in a fast-paced environment to manage multiple priorities and meet deadlines.
Ability to work independently and effectively with engineers and other team members.
Must speak, understand, read, and write English proficiently.

Responsibilities

Coordinate engineering projects, priorities, deliverables, and documentation to support customer commitments and business objectives.
Maintain engineering standards, templates, forms, and controlled documentation to ensure consistency across all engineering teams.
Administer and coordinate document control processes, including SOPs, engineering specifications, Engineering Change Requests (ECRs), and Engineering Change Notices (ECNs).
Support continuous improvement initiatives by identifying opportunities to streamline processes, improve data accuracy, and increase engineering efficiency.
Assist with the implementation and adoption of departmental standards, procedures, and best practices across the engineering organization.
Coordinate cross-functional activities among Engineering, Sales, Project Management, Operations, Manufacturing, and Quality to ensure timely execution of project requirements.
Support engineering pricing activities, documentation updates, reporting, and related business system transactions.
Lead special projects and strategic initiatives as assigned, providing strong communication, organization, and follow-through to achieve departmental objectives.