Engineering Procurement Administrative Assistant

Marriott•Scottsdale, AZ

8d•Onsite

About The Position

This position involves administrative tasks related to engineering procurement. The role requires entering and retrieving information from computer databases, updating records, and answering inquiries. Responsibilities include transmitting information, operating standard office equipment, preparing documents using various software, handling mail, and maintaining filing systems. The assistant will also compile, copy, sort, and file records of office activities and business transactions. A key aspect of the role is entering and locating work-related information using computers and point-of-sale systems. The company, Marriott International, emphasizes being an equal opportunity employer and fostering an environment where diverse backgrounds are valued. They are committed to non-discrimination and aim to provide access to opportunity. Marriott Hotels focuses on elevating hospitality through innovation and comfort, delivering thoughtful and heartfelt service. JW Marriott, as part of Marriott's luxury portfolio, prioritizes its associates, believing their happiness leads to guest satisfaction. JW Marriott associates are described as confident, innovative, genuine, and intuitive, carrying on the legacy of the founder. The hotels offer a unique work experience within a community, with opportunities for training, development, recognition, and pursuing passions in a luxury environment focused on holistic well-being. The core philosophy is that exceptional guest treatment begins with associate care, known as 'The JW Treatment'.

Requirements

Ability to enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball.
Ability to transmit information or documents using a computer, mail, or facsimile machine.
Ability to operate standard office equipment other than computers.
Proficiency in preparing letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Skill in handling incoming and outgoing mail, including date stamping and distributing.
Ability to create and maintain computer- and paper-based filing and organization systems.
Capability to compile, copy, sort, and file records.
Proficiency in entering and locating work-related information using computers and/or point of sale systems.
Adherence to all company policies and procedures.
Maintenance of a clean and professional uniform and personal appearance.
Maintenance of confidentiality of proprietary information.
Protection of company assets.
Ability to welcome and acknowledge all guests according to company standards.
Ability to anticipate and address guests’ service needs.
Ability to assist individuals with disabilities.
Ability to thank guests with genuine appreciation.
Clear and professional communication skills.
Ability to prepare and review written documents accurately and completely.
Appropriate telephone etiquette.
Ability to develop and maintain positive working relationships.
Ability to support team to reach common goals.
Ability to listen and respond appropriately to the concerns of other employees.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Willingness to perform other reasonable job duties as requested by Supervisors.

Responsibilities

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
Transmit information or documents using a computer, mail, or facsimile machine.
Operate standard office equipment other than computers.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information and protect company assets.
Welcome and acknowledge all guests according to company standards.
Anticipate and address guests’ service needs.
Assist individuals with disabilities.
Thank guests with genuine appreciation.
Speak with others using clear and professional language.
Prepare and review written documents accurately and completely.
Answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others.
Support team to reach common goals.
Listen and respond appropriately to the concerns of other employees.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.