Engineering Coordinator
About The Position
Join our family! The Engineering Coordinator reports to the Director of Engineering, performing a wide variety of office management and administrative tasks to support the Engineering team and ensure smooth operation of the Engineering Department. Please note that this is not an exhaustive list of everything that needs to be done. Within the Auberge family, our people always find new ways to look after the business, their guests, and their teammates. Within this, the key responsibilities for this position are: Oversee inventory and control process, all engineering areas are to be inventoried and maintained, pars to be set and kept Research & order parts with attention to best pricing and delivery schedules Liaise with vendors to obtain contracted pricing Manage departmental checkbook and ensure proper administration via Birch Street Manage the PM process and associated documentation Manage the departmental schedule for Engineering Maintain the O&M's to be current and complete for all equipment on file Keep record of current business licenses and insurance certifications for our contractors Maintain complete knowledge of resort fire system, water system, septic system, and irrigation system Participate in and support hotel and company efforts towards sustainability and environmental initiatives Perform other duties as directed, developed or assigned. Works harmoniously and professionally with fellow team members and leadership.
Requirements
- Minimum of one-year prior office administrative experience.
- Demonstrated ability to communicate effectively and to provide directions and guidance in a clear, concise, and professional manner.
- Passion for the delivery of exceptional service and a genuine interest in working with guests in a luxury environment.
- Aptitude for working with multiple computer systems.
- High school diploma or equivalent required.
- Working knowledge with Microsoft office and GSuite products
Nice To Haves
- Prior hospitality experience
- Prior experience with GSuite & Microsoft office
- Past experience with call dispatching systems, Alice, HotSOS, etc,etc
- Multilingual skills (specifically Spanish)
Responsibilities
- Oversee inventory and control process, all engineering areas are to be inventoried and maintained, pars to be set and kept
- Research & order parts with attention to best pricing and delivery schedules
- Liaise with vendors to obtain contracted pricing
- Manage departmental checkbook and ensure proper administration via Birch Street
- Manage the PM process and associated documentation
- Manage the departmental schedule for Engineering
- Maintain the O&M's to be current and complete for all equipment on file
- Keep record of current business licenses and insurance certifications for our contractors
- Maintain complete knowledge of resort fire system, water system, septic system, and irrigation system
- Participate in and support hotel and company efforts towards sustainability and environmental initiatives
- Perform other duties as directed, developed or assigned.
- Works harmoniously and professionally with fellow team members and leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
