Engineering Coordinator

Sun Hill Properties Inc.• Los Angeles, CA, US, CA

7d•$0 - $25•Onsite

About The Position

The Engineering Coordinator provides administrative, operational, and project support to the Engineering team. This role ensures smooth daily department functioning through effective work-order management, scheduling, documentation, communication, and compliance tracking. Such a position acts as a key liaison between hotel departments, vendors, and engineering leadership to maintain a safe, well-maintained, and guest-ready property that reflects brand standards.

Requirements

High School Diploma or equivalent is required
Minimum 1-2 years of administrative, facilities, engineering, or hospitality experience.
Strong computer skills and experience with work-order tracking systems.
Must have intermediate skills with Microsoft Office products
Knowledge of OSHA standards, hotel engineering operations, and building systems.
Excellent verbal and written communication skills
Availability to work days, evenings, weekends, and holidays is required for this position.

Nice To Haves

bachelor’s degree preferred

Responsibilities

Monitor, assign, and close work orders within the hotel’s maintenance management system.
Prioritize and route service requests to engineering staff based on urgency and skill set.
Track preventive maintenance schedules and ensure timely completion of guest room, public area, life-safety system, and equipment PM tasks.
Generate PM and work-order reports for leadership review.
Maintain organized engineering records including safety logs, SDS documentation, equipment manuals, inspection reports, contractor agreements, and warranty information.
Assist with preparing departmental budgets, expense tracking, purchase orders, and inventory management.
Ensure compliance with Hilton brand standards, corporate requirements, and local/state regulatory guidelines.
Manage daily communication logs and distribute relevant updates to the Engineering team.
Serve as the point of contact for scheduling inspections, maintenance visits, and repairs with external vendors and contractors.
Prepare work permits, ensure certificate of insurance compliance, and coordinate contractor access to hotel areas.
Support bid collection, proposal review, and vendor performance tracking.
Communicate effectively with other departments regarding maintenance or urgent repair needs.
Assist in resolving engineering-related guest concerns by providing timely updates and ensuring follow-through.
Support the Engineering team during emergencies, inclement weather, and property events.
Maintain compliance documents for fire-life safety systems, elevator certifications, HVAC inspections, pool logs, and other regulatory requirements.
Ensure engineering staff maintain proper training records including LOTO, PPE, chemical safety, and equipment operation.
Assist with safety drills, emergency response plans, and monthly safety committee meetings.
Support renovation or property improvement projects through scheduling, document control, vendor communication, and progress tracking.
Prepare status updates, capital expenditure documentation, and project close-out files.
Performs other duties as required.