Engineering Assistant

the Client•Branchburg, NJ

13h•Onsite

About The Position

The Engineering Administrator provides vital administrative, system, and operational support to the Project Engineering department. This role ensures seamless execution of project deliverables, precise data tracking within databases, strict safety compliance, and effective cross-departmental coordination.

Requirements

Proficiency with ERP/SAP systems
Advanced competency in Google Workspace and Microsoft Office (expert-level Excel/spreadsheet skills required)
Strong attention to detail
Service-oriented mindset
Excellent written and verbal English communication skills
Ability to collaborate effectively in a team environment
College graduate, Associate's, or Bachelor's degree in a technical, administrative, or business-related field
2–5 years of administrative or project coordination experience, ideally within a specialty chemical, high-purity gas, or manufacturing environment
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Act as the Electronic Timesheet System (ETS) administrator by adding new employees and projects into the system.
Manage records and tracking for contract and augmented staff, which includes coordinating hours, verifying entries, and identifying missed hours.
Review and approve augmented staff timesheets and coordinate with requisitioners and managers.
Support project managers with day-to-day and on-the-spot administrative tasks.
Coordinate tracking and gather lists of required approvers for key project documentation.
Assist project managers and engineers with documentation, tracking Management of Change (MOC) processes, filing equipment schematics and P&IDs, and preparing project closeout reports.
Schedule meetings and manage bi-weekly recurring large-scale team meetings, such as the Project Execution Staff Meeting, on behalf of management.
Handle daily communications, as needed, for the Executives and Operations department.
Champion the culture of "Do It Safe, Do It Right the First Time" by participating in plant safety meetings and adhering to site health and safety guidelines.
Manage ERP/SAP entries, create Purchase Requisitions.
Follow up with vendors, as needed.
Process Requests for Approval of Expense Disbursements and collaborate with Accounts Payable to ensure invoices are paid promptly.
Oversee visitor and contractor logs.
Prepare new employee goods (name tags, business cards, uniforms) and coordinate accommodations for visitors.