Engagement Event Specialist

OKLAHOMA STATE UNIVERSITY ALUMNI ASSOCIATION • Stillwater, OK

5d • Onsite

About The Position

The OSU Alumni Association is seeking an Engagement Event Specialist who will assist with the planning, coordination, and execution of Alumni Association engagement-led events and programs. This position focuses on the operational and logistical elements necessary to deliver successful engagement opportunities for alumni and friends of the university. This individual will work across multiple engagement initiatives, providing event and program support that enhances alumni involvement and strengthens relationships with the university. The Engagement Event Specialist serves as the primary staff liaison for college alumni societies and affinity chapters. The position collaborates with campus and internal partners to support engagement initiatives, strengthen alumni connections, and deliver meaningful experiences.

Requirements

• Bachelor's degree from an accredited college or university required.
• One or two years of experience in event coordination and/or working with volunteers is preferred
• Ability to work in a fast-paced environment with multiple projects/deadlines and prioritize appropriately
• Experience coordinating events, volunteers, or constituent engagement activities
• Strong organizational and project management abilities
• Demonstrates ability to work independently and collaboratively in a team environment
• Highly detail-oriented with a strong focus on accuracy
• Effective written and oral communication skills; strong public speaking ability
• Self-motivated and task driven
• Demonstrated initiative, creativity, and strategic thinking
• Outstanding customer service skills in all interactions (in-person, phone, and email)
• Maintains professionalism and represents the Alumni Association positively in interactions
• Ability to build and maintain relationships with campus partners and alumni
• Laptop computer
• Microsoft Outlook
• Microsoft Office Suite
• Ascend software or similar database systems
• Successful completion of a background check

Nice To Haves

• Preferred fields of study include event management, hospitality, communications, public relations, marketing, or a related field.

Responsibilities

• Coordinate and support Alumni Association engagement-led events and programs through planning, execution, and post-event follow-up, including: Coordinating day-of and behind-the-scenes event logistics, Managing event registration and seating arrangements, Preparing invitation and announcement lists, Internal and external meeting coordination, Coordinating staff and VIP travel logistics for respective events, Working with vendors, caterers, and service providers to support event needs, Assigning staff and volunteer roles and responsibilities, Coordinating event supplies, materials, and equipment
• Serve as the primary liaison and support person for college alumni societies and groups, including: Leading the Coordinating Council, which contains representatives from academic colleges and university-affiliated alumni organizations, Overseeing the Coordinating Council digital newsletter, including establishing deadlines, collecting materials and information from each unit, and distributing the newsletter as appropriate, Attending college alumni society and group meetings
• Serve as the primary liaison and support person for affinity chapters (ROTC Army, ROTC Airforce, Band, Pistol Pete, and Rodeo), including: Supporting all engagement efforts such as assisting groups with scheduling meetings, planning reunions, special events, and fundraising initiatives, Attending affinity chapter meetings, Assisting with establishing new affinity chapters as appropriate
• Assist with newly established engagement events, fundraising initiatives, etc. as requested
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level