Energy Department Administrative Assistant - GRAINCO FS - Newark, IL

Growmark•Newark, NJ

6d•Onsite

About The Position

The FS brand represents a standard of excellence for agricultural and energy-related products. GRAINCO FS, Inc. is seeking an Energy Department Administrative Assistant to service the needs of its patrons promptly and courteously. This role will assist management in projecting a positive company image conducive to building and retaining profitable business, and will perform assigned accounting and record-keeping duties. The company is dedicated to supporting the long-term financial well-being of its employees through a fully funded pension, a cornerstone benefit that ensures security for the future. They offer a comprehensive benefits package and are committed to providing employees with a competitive Total Rewards package.

Requirements

Must have a working knowledge and be able to explain in detail the customer billing statement
Must have a working knowledge or be able to acquire a working knowledge of the following software programs: Microsoft Excel, Word, Outlook, and internal accounting and dispatch software.

Nice To Haves

Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Ability to multi-task
Attention to detail and high level of accuracy
Effective organizational skills
Effective written communication skills
Highly proficient computer skills
Time management skills

Responsibilities

Answer telephone calls and direct them to the appropriate administrative or staff person.
Answer Patron questions related to their monthly statement and assist co-workers in answering customer questions.
Record payments received promptly and accurately.
Prepare daily deposits and balance cash drawer.
Run credit card reports.
Prepare and make bank deposits.
Accounts Receivable (Calling on bad debt).
Process and distribute mail each day.
Establish and organize office operations and procedures.
Attend meetings and training sessions as requested.
Maintain a neat personal appearance as well as a clean, uncluttered work area.
Comply with and support policies and procedures established by the company.
Perform other appropriate duties as assigned.
Communicate with main office and ensure information and reports are done on time.
Follow up on customer complaints and seek a reasonable "win/win" resolution.
Receive in and transfer Energy inventory.
Order office supplies.
Invoice all Energy products sold.
Operate the computer accounting and dispatch software system.