Energy Accounting Specialist- Senior

Ag Partners Cooperative Inc•Sabetha, KS

4d•Onsite

About The Position

The Senior Energy Accounting Specialist is responsible for performing advanced energy accounting functions, with a primary focus on regulatory reporting, complex billing processes, and ensuring the accuracy and integrity of financial records. This role serves as a key resource for fuel tax reporting, direct and AFD load billing, and system-based reconciliations, while also supporting standard accounting and customer service functions. The Senior Energy Accounting Specialist ensures compliance with applicable regulations, maintains strong internal controls, and supports overall efficiency within the Energy Department.

Requirements

Must have a high school diploma.
Office experience with computer skills is beneficial.
Must be able to operate a 10-key calculator and computer.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively with customers or employees of the cooperative.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, volume, and weights.
The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Able to deal with problems with several concrete variables in standard situations.
Must be able to think quickly and perform a mental assessment of workplace hazards, take appropriate precautions, and choose appropriate PPE as dictated by need, regulation and labeling.

Responsibilities

Preparing and posting bulk fuel and propane delivery tickets.
Apply sales tax and prepay contracts to transactions.
Assisting customers with: fuel cards, fuel & propane orders, contracting, billing & general questions, preparing customer requested reports and other customer-related tasks.
Dispatch orders via text, email, phone or entry into Energy Force.
Billing tank rentals.
Budget billing/level pay.
Pulling Cardtrol fuel transactions into our accounting software.
Invoicing bulk oil totes and fuel tank leases, maintaining appropriate spreadsheet and reconciling with the general ledger.
Invoicing direct fuel and AFD loads.
Assist with CLT Division accounting functions which include pulling orders, organizing tickets, entering information into Lubesource for CHS as well as inventory tasks.
Posting stock additions for fuel and oil purchases.
C-Store and cardtrol credit card reconciliation.
Keeping UST Reports up to date daily.
Month end and annual energy reporting including Husker Oil and all necessary fuel tax returns.
Assisting customers in person and on the phone including taking fuel orders and dispatching to fuel truck drivers by email/text.
Implementation and maintenance of Energy software programs.
Assisting with preparing, entering, and tying-out all energy prepay contracts.
Prepare past-due letters and make appropriate phone calls to past-due customers.
Helping with mailing of monthly account receivable statements.
Emailing Fire Marshall Monthly Propane Safety Checks.
Operating Microsoft Word, Excel and Outlook for reports and correspondence.
Daily housekeeping of work area.
Following sound business principles in the supervision and coordination of the activities of the cooperative.
Reporting to manager any cost saving opportunities.
Securing facilities and equipment when closing.
Promoting and adhering to the company Core Values of honesty, integrity & teamwork.
Adherence to safety policies.
Adherence to cooperative credit policy.
Works with other cooperative staff at other locations to ensure cooperative goals are met.
Presenting a clean and professional appearance.
Promptly and regularly report to work and work overtime hours as needed.
Employee is required to perform all other duties as directed.