Employment Specialist

Colorado School of Mines•Colorado, CO

12d•$58,000 - $61,000•Hybrid

About The Position

The Employment and Payroll team within the Mines Administrative Processing Services (MAPS) office supports the Colorado School of Mines community and its off-campus partners by providing efficient, accurate, and service-oriented employment operations. This work is essential to advancing the University’s mission and is guided by principles of exceptional customer service, regulatory compliance, and fiscal accountability. In this role, you will help cultivate an environment focused on employment process efficiency, workforce data accuracy, and high quality service delivery. You will play a key part in reducing administrative burdens for campus partners through proactive system stewardship, continuous improvement, and strong collaboration across HR and MAPS functions. This position requires an initial training period of 8 weeks, which takes place on campus in Golden, Colorado. Hybrid scheduling may be a possibility after that training period, in accordance with Mines policy and business needs.

Requirements

Bachelor's degree in a related field (human resources, communications, etc.) or equivalent experience.
Knowledge of human resources principles and the employment life cycle.
Understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels.
Experience managing multiple tasks and prioritize workload in a fast-paced environment.
Excellent written and verbal communication skills.
Demonstrated focus on customer service and compliance.
Experience transferring knowledge to co-workers in a collaborative and engaging manner.
Ability to work collaboratively and build strong partnerships.
Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position now nor in the future.

Nice To Haves

Knowledge of higher education culture, governance, structures and mission.
Strong analytical skills and an understanding of how metrics and measures can drive innovation and service level quality.
Demonstrated ability to consider implications of complex problems and solutions and taking necessary actions to resolution.
Experience with Workday.

Responsibilities

Process and review all employment transactions (new hire, job change, compensation updates, separations, etc.) in Workday for accuracy and compliance.
Enter and validate supplemental data required for employment records, benefits administration, and downstream processes.
Participate in meetings with Employment Services, HR, and MAPS partners to stay informed on system updates, operational needs, and process changes.
Identify and communicate potential compliance risks related to employment regulations and institutional policies.
Ensure employment processes adhere to segregation-of-duties requirements and other control standards.
Recommend and implement procedural enhancements that improve service delivery and support campus departments.
Complete required employment-related audits accurately and on schedule.
Assist with 1042-S administration in Sprintax Calculus, ensuring accurate records and compliance; collaborate with leadership on system updates as needed.
Partner with the Employment Lead to resolve complex issues and support training for MAPS team members.
Stay aware of campus employment activity to ensure shared services meet user needs and exceed expectations.
Analyze employment processes to identify opportunities for efficiency and improved service delivery.
Create and track metrics that assess service levels, performance, customer satisfaction, and operational effectiveness.
Analyze employment data to identify trends, performance indicators, and areas for improvement.
Contribute to a productive, collaborative, and service-oriented work environment.

Benefits

Flexible health and dental care options
Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass
Discount programs through the State of Colorado
Free tickets for Mines Athletics home games
Access to the state of the art Recreation Center (fitness classes and training, swimming pool and more)
Equipment rentals through the Outdoor Rec Center
On campus daycare center