Employment Specialist

Nooksack Indian Tribe•Deming, WA

10d•Onsite

About The Position

Under the general direction of the Human Resources Director, the Employment Specialist coordinates and administers multiple human resource functions, including but not limited to recruitment, onboarding, off-boarding, and assists with general employee development for the Nooksack Indian Tribe (NIT), Nooksack Market Center (NMC), and Between the Ferns (BTF) in accordance with applicable tribal, federal, and state laws, regulations, and policies and procedures.

Requirements

Bachelor’s Degree in Human Resources, Accounting, Business Administration or similar field from an accredited college or university and 2 years of related experience performing Human Resources functions that includes recruitment, back-end maintenance of HRIS, and at least one year of direct supervisory experience.
Associate and Arts Degree in Human Resources, Accounting, Business Administration or similar field from an accredited college or university and four (4) years of related experience performing Human Resources functions that includes recruitment, back-end maintenance of HRIS, and at least one year of direct supervisory experience.
Six (6) years of professional work experience that includes: A minimum of two years in a Human Resources department using HRIS for on-boarding, off-boarding, and recruiting; A minimum of two years of experience compiling, analyzing, and reporting data; A minimum of two years of experience providing direct supervision to junior staff that includes completing performance reviews, coaching, and directing work.
Knowledge and experience in employee communications and relations, employee benefits, training and effective supervisory techniques.
Strong verbal, written and interpersonal skills, including the ability to build working relationships and communicate effectively with people at all levels of the organization.
Proficient computer skills, including Excel, Work and Outlook.
Highly analytical thinking with demonstrated talent for identifying scrutinizing, improving, and streamlining work processes.
Innovated problem solver who can generate workable solutions and resolve complaints.
Strong organization, prioritization and multiple-tasking skills
Strong attention to detail and a commitment to quality.
Highly adaptable with the ability to adjust to change in a positive manner.
Knowledge of applicable tribal, federal, and state employee laws, regulations, and policies.
Knowledge of how tribal sovereignty relates to tribal employment practices.
High level of reliability, dependability, initiative and ability to work independently.
Proven planning and organizational skills with high levels of accuracy, thoroughness and follow-through.
Ability to manage several projects simultaneously while working under pressure to meet deadlines.
Ability to handle sensitive and confidential information appropriately.
The ability to make sound judgments; take initiative; be flexible; and detail-oriented.
Ability to maintain composure under pressure and treat staff and community members with dignity and respect at all times.
Must pass alcohol/drug test at time of hire and throughout employment.
Must pass criminal background check at time of hire and periodically thereafter.
Must have and maintain throughout employment a valid Washington State Driver’s License and meet the insurability requirements of the Tribe. (May be required to provide Driving Abstract at time of hire).
Obtain and maintain through employment Tribal Human Resources Professional (THRP) Certificate from National Native American Human Resources Association (NNAHRA) within one (1) year of hire date.
Obtain and maintain through employment Tribal Human Resources Professional II (THRP II) Certificate from National Native American Human Resources Association (NNAHRA) within two (2) years of hire date.

Nice To Haves

Experience in a Tribal Government working environment.
Experience in HRIS (ADP) database preferred.

Responsibilities

Orients new employees to NIT by holding either one on one or group meetings and provides knowledgeable answers to employee’s questions regarding general NIT employment info.
Receives and reviews human resources documents and ensures documents have been accurately completed within policies, procedures, and guidelines; such as personnel actions, compensation, disciplinary actions, and related records; processes and verifies computations for final approval by the Human Resources Director and General Manager.
Recommends and assists with updates to human resources documents, policies, and procedures as necessary.
Maintains professional and effective communication with Payroll and ensures proper routing of time sensitive payroll information forms.
Runs bi-weekly, monthly, quarterly, and annual reports to ensure accuracy of data in HRIS and assists Human Resources Director in analyzing data trends.
Coordinates employee random drug testing process and new employee testing. Ensures employees and new hires complete required testing within allowed timeframe and reports any irregularities to Human Resources Director.
Coordinates recruitment processes, including but not limited to ensuring completeness and accuracy of job posting announcements, job descriptions, updates of recruitment sites, advertising, responding to questions from applicants, accurate completion of applicant matrixes, and scheduling / participating in interviews and provides status reports on open/unfilled positions to the Human Resources Director on a regular basis.
Coordinates, attends, and professionally represents NIT at job fairs or similar type events.
Reviews job descriptions for accuracy, thoroughness, and consistency and works with department directors to update as needed and passes all job descriptions by HRD for final approval before implementing.
Process unemployment compensation claims, including but not limited to accurately completing required paperwork in a timely fashion and may represent the organization during the appeals process.
Coordinates hiring administrative process and ensures all necessary steps are within policy, and completed and entered accurately into HRIS in a timely manner.
Coordinates offboarding process, including but not limited to contacting separating/separated employee to communicate information and procedures relevant to the separation.
Tracks employee acknowledgement records, including but not limited to Personnel Policy Manual, Chain of Command, and Confidentiality; and ensures forms are complete and accessible in personnel files.
Provides first line support to employees and managers on Human Resources issues, including answering general questions, processing paperwork, etc.
Supervise and mentor junior Human Resources staff, including but not limited to daily and weekly task assignments, training, overseeing work, approving time-off, performance reviews, disciplinary actions, and interviewing/hiring for position if vacant.
Ensures the Human Resources Information System (HRIS) is maintained in a complete and accurate fashion, including but not limited to, issuing time-off policy assignments based on employee status, and scanning paper documents into the system when received.
Is familiar with benefits processes and is able to assist, as needed, including but not limited to claims filing, updating information with carriers, and answering general questions.
Conducts and assists with internal investigations and grievances as needed.
Ensures all department information is maintained in strict confidential matter.
May perform other duties as needed that are related to Human Resources programs.