Corporate

Foley•Boston, MA

1d•$25 - $32•Hybrid

About The Position

Foley's Boston office is growing, and we're looking for an organized, personable Employee Experience Coordinator to be the primary point of contact for everything happening in the office and to support our People team. This is a full-time, hybrid role, onsite in Boston Tuesday through Thursday at minimum. You'll own the day-to-day of the office (vendors, ordering, maintenance, and anyone walking through the door), lead in-office event planning and catering, and partner closely with the People team on leadership meeting coordination, travel, and administrative support spanning candidate experience, onboarding, and scheduling. We're looking for someone who is genuinely passionate about making Foley a great place to work, enjoys variety, and takes ownership of the details.

Requirements

1 to 3 years of experience in an office management, office coordination, administrative, or HR/People support role
Comfortable managing multiple vendors, stakeholders, and priorities independently
Strong organizational skills and follow-through on recurring tasks (ordering, invoicing, scheduling)
Clear, friendly communication for a front-facing role, with both employees and outside visitors
Discretion in handling confidential or sensitive information, such as candidate and employee details
Proficient with Microsoft 365 (Outlook, Teams, Word, Excel)

Nice To Haves

Prior experience administering a desk/room booking platform (e.g., Kadence) or similar workplace software
Experience supporting HR or People team functions, such as onboarding or interview scheduling
Experience coordinating travel arrangements
Comfortable lifting and moving light office and event supplies (up to approximately 25 lbs)

Responsibilities

Serve as the primary point of contact for all office vendors (snack and beverage suppliers, cleaning, maintenance, building management, and other service providers), coordinating deliveries, service visits, invoices, and renewals
Manage recurring and ad hoc ordering for office supplies, snacks, beverages, and kitchen inventory
Coordinate facilities and maintenance requests with building management, and keep common areas, kitchen, and huddle/conference rooms stocked, tidy, and functional
Receive, sort, and distribute incoming mail and packages, and manage outgoing mail and shipments
Serve as the primary point of contact for anyone visiting the office, greeting and registering guests and managing the front desk during office hours
Own badge and key fob management for employees and guests, including issuing, deactivating, and troubleshooting building access
Answer general employee questions about the office and space
Maintain and administer the desk and room booking software (e.g., Kadence), including user setup, configuration, and troubleshooting
Own planning and execution of in-office events, team lunches, celebrations, and offsites hosted in the Boston office
Manage catering orders and vendor coordination for events, including setup and breakdown
Assist the People team with leadership meeting coordination, including scheduling, logistics, and materials preparation
Coordinate travel arrangements for leadership and other team members as needed
Support candidate experience during the hiring process, including interview scheduling and day-of coordination
Assist with onboarding logistics for new hires, including first-day setup and coordination with the People team
Partner with the IT team on onboarding (equipment setup, system access) and day-to-day employee tech support needs
Support employee recognition and gifting programs, including birthdays, work anniversaries, and other milestone moments
Provide general administrative and scheduling support to the People team as needed