Employee Experience Coordinator

Belvedere Trading•Chicago, IL

2d•Hybrid

About The Position

Belvedere Trading is a leading proprietary trading firm headquartered in Chicago. Our People Team department focuses on delivering employee-first solutions, understanding and supporting team member needs, and advancing human-capital-related applications. The Employee Experience team within the People Team shapes the employee experience by creating programs, experiences, and traditions that foster connection, engagement, and community. This includes company events, employee recognition, in-office experiences, wellness initiatives, the company store, and office operations. The Employee Experience Coordinator will support firmwide programs and initiatives to create an engaging, welcoming, and people-centered workplace. This role is for someone who enjoys building relationships, creating memorable experiences and events, and helping others feel valued and connected. The ideal candidate is approachable, proactive, comfortable interacting with employees at all levels, and a champion of the company culture. They should be highly organized, detail-oriented, solution-oriented, and energized by creating a positive experience for employees and visitors, thriving in a fast-paced environment and taking initiative.

Requirements

Bachelor's degree and/or relevant experience in Employee Experience, Event Management, Hospitality, Office Operations, Human Resources, or related field.
Proven success planning and executing large-scale events and complex programs, with the ability to manage multiple priorities while maintaining exceptional attention to detail.
Experience managing program and event budgets, evaluating vendors, and building strong external partnerships to deliver high-quality experiences.
Strong written and verbal communication skills, with confidence and professionalism, to build relationships and collaborate effectively with employees at all levels of the organization.
Naturally approachable and service-oriented, with a passion for creating exceptional employee experiences and fostering a welcoming, inclusive workplace culture.
Demonstrated ability to take ownership of projects from concept through execution, proactively identifying opportunities, solving problems, and driving results with minimal oversight.
Thrives in a fast-paced, dynamic environment and adapts quickly to changing priorities while maintaining a positive attitude and high level of professionalism.
Highly organized with strong project management skills and the ability to balance multiple deadlines without sacrificing quality or follow-through.
Detail oriented is a must.
Proficiency with Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, and Forms.

Responsibilities

Serve as a visible and approachable culture ambassador, building relationships across the firm and creating opportunities for team members to feel connected, included, and valued.
Continuously identify and implement creative ways to enhance the in-office experience, including celebrations, employee appreciation moments, workplace amenities, seasonal programming, and engagement activities.
Regularly gather employee feedback and observations to identify opportunities to improve workplace experiences, strengthen engagement, and elevate the company culture.
Manage ongoing Employee Experience programs, ensuring common areas, employee-facing resources, and workplace experiences reflect a welcoming, high-energy, and people-first environment.
Partner with office management and People Team stakeholders to create memorable moments throughout the year that strengthen community, celebrate achievements, and reinforce company values.
Lead the planning and execution of company events across all office locations, including in-person, virtual, and hybrid experiences.
Manage end-to-end event delivery, including budget tracking, vendor sourcing, invitation development, agenda and run-of-show creation, attendee management, and logistics coordination.
Coordinate event communications, registrations, onsite operations, and post-event follow-up to ensure a seamless employee experience.
Collect and analyze event metrics, engagement data, and feedback to measure program effectiveness and identify opportunities for continuous improvement.
Provide onsite support for meetings and events, including attendee experience, A/V setup, technology troubleshooting, and day-of logistics.
Anticipate challenges, proactively solve issues, and build strong partnerships with stakeholders to deliver exceptional experiences and successful outcomes.
Partner cross-functionally with People Team colleagues and business leaders to create engaging employee experiences that align with firm culture and business objectives.