Emergency Preparedness Specialist

University of Washington Medical Center•Tacoma, WA

1d•$69,720 - $91,464•Onsite

About The Position

UW Tacoma’s Campus Safety & Security unit has an outstanding opportunity for an Emergency Preparedness Specialist to join their team! Reporting to the Director of Emergency Preparedness & Campus Safety, this position enhances the UWT campus’s ability to respond effectively to emergencies by developing and refining protocols, procedures, and training materials as well as contributing to policy development, business continuity planning, and process improvement initiatives that advance a culture of safety and preparedness across UWT.

Requirements

Bachelor's degree in emergency management, public health, or related field, or equivalent combination of education, professional certification, and relevant experience.
Three or more years of progressively responsible experience supporting emergency management, risk management, regulatory compliance, or related field.
Demonstrated experience conducting training programs, procedures, or other emergency response activities.
Ability to give presentations, conduct tabletop exercises, and lead drills.
Ability to collaborate and communicate effectively with audiences of diverse cultural, educational, and socioeconomic backgrounds.
Proficiency with a variety of software including Microsoft Office applications (e.g., Word, Excel, Outlook) and calendaring systems.

Nice To Haves

Credentials such as Certified Emergency Manager (CEM), FEMA ICS/NIMS training, or completion of Homeland Security Exercise and Evaluation Program (HSEEP) courses.
Experience collaborating with municipal, county, or state emergency management agencies, including participation in joint exercises or mutual aid agreements.
Experience using emergency notification systems, continuity planning software, and data analysis tools to support preparedness and response efforts

Responsibilities

Create and implement emergency preparedness assessment frameworks to evaluate the long-term effectiveness of existing campus emergency plans and activities.
Develop high-level directives and procedures and present recommendations to campus leadership for review and approval.
Work closely with appropriate organizational units, community groups, and state, county, and city agencies to gain broad-based support and assistance as needed.
Assist department administrators in the development of department-level preparedness and mitigation plans aligned with campus-level plans.
Schedule and conduct training, drills, and exercises to test emergency response plans at all organizational levels.
Routinely collaborate with key groups, including lab managers and principal investigators (PIs), Health & Safety Committee, Building Coordinators, departmental administrators and related student organizations to evaluate safety and compliance concerns and recommend improvements to policies, procedures, and standard operating procedures (SOPs).
Coordinate with campus partners and UW Emergency Management (UWEM) in Seattle to ensure alignment with University-wide standards.
Advise UWT leadership of actionable efficiencies to develop between campus and enterprise operations in various emergency scenarios.
In collaboration with the Public Information Officer, develop and maintain clearly documented communication procedures and standards for use before, during, and after a variety of emergency event types.
Partner with the Public Information Officer to ensure coordinated messaging during emergencies.
Prepare and maintain accurate records, forms, logs, and documentation related to emergency preparedness activities, training sessions, and compliance requirements, including phone trees, vendor and community partner contacts.
Organize and maintain shared collaboration tools.
Serve as a liaison with Tacoma Fire Department inspectors performing inspections of the campus.
Collaborate with UWT Facilities on relevant work orders.
Serve as Incident Commander when appropriate during emergency situations.
Conduct in-depth after-action reviews with appropriate individuals and organizations to identify areas for improvement and inform future planning.
Provide guidance on emergency preparedness budgets and procurement of supplies and materials.
Support annual Clery Act training sessions and reporting.
Conduct emergency preparedness outreach activities such as presentations, campus tabling, orientation sessions, and development of online resources to promote awareness among students, faculty, and staff.
Communicate updates and procedures effectively across campus using multiple channels.
Create visual aids such as flowcharts and checklists to support understanding and implementation of policies.
Maintain and update emergency preparedness content on the UWT website.
Serve as a liaison with institutional oversight groups, including UW Environmental Health & Safety (EH&S) and UWEM.
Collaborate with institutional stakeholders to identify critical functions and services that must be restored promptly during emergencies.
Develop and maintain campus-wide business continuity and recovery plan.
Determine necessary systems, contracts, and communication protocols to support timely restoration of critical services.
Support department managers in creating and executing business continuity plans to meet recovery time objectives.
Develop and conduct assessments such as tabletop exercises and drills to evaluate business continuity plans and recommend improvements.
Coordinate updates to the business continuity database to ensure accurate and current information.
Identify gaps in campus-wide emergency assessment, preparedness, and training.
Prioritize improvements and make relevant recommendations to campus leadership.
Identify opportunities to establish cooperative agreements with local jurisdictions, higher education districts, and other regional partners to support mitigation and continuity planning.
Draft contractual agreements as appropriate.
In close collaboration with UW Environmental Health & Safety (EH&S) and UWT campus leadership, support the maintenance and continuous improvement of environmental health and safety at UWT.
Conduct incident investigations and ensure proper documentation.
Help inform leadership and educate those involved.
Educate and promote reporting tools for UWT.
Assist with the coordination of EH&S occupational health, workplace safety, and training programs at UWT as needed.
Maintain UWT-specific health and safety plans and procedures centrally.
Support UWT Facilities chemical waste management processes and other EH&S activities across campus as needed.
Serve as an appointed member of the UWT Health & Safety Committee and participate in University committees and cross-functional project teams, as appropriate.
Support UWT units and EH&S to investigate accidents, injuries, exposures, and near miss events.
Track and verify completion of corrective actions resulting from incidents, inspections, audits, and risk assessments.
Collaborate with all F&A teams to improve processes and enhance service.
Assist other staff in meeting deadlines.
Support, coordinate, and lead special projects or assignments as needed.
Participate with and serve as support for other Campus Safety and F&A activities, including committee representation.
Participates with and serves as a backup for other Campus Safety and Emergency Preparedness activities.