EMERGENCY PREPAREDNESS COORDINATOR / GRANT WRITER

VALOR HEALTH•Emmett, ID

1d•Onsite

About The Position

This dual-role position is responsible for (1) coordinating and maintaining a compliant and effective emergency preparedness program and (2) leading grant development, submission, and management activities to secure external funding aligned with organizational strategic priorities. The role ensures regulatory compliance, operational readiness, and proactive pursuit of funding opportunities to support capital, operational, and strategic initiatives. The FTE allocation is 0.5 for Emergency Preparedness Coordinator and 0.5 for Grant Writer / Grants Program Manager.

Requirements

High school diploma or equivalent required
Equivalent combination of education and relevant experience may be considered in lieu of a degree
Experience in emergency preparedness, healthcare operations, safety, or regulatory compliance
Experience coordinating programs, projects, or organizational initiatives
Strong organizational and project management skills
Ability to communicate effectively both verbally and in writing
Ability to interpret and apply regulatory requirements
Basic financial literacy, including understanding of budgets and resource planning
Completion of Incident Command System (ICS) 100, 200, 700, and 800 within one (1) year of hire

Nice To Haves

Bachelor’s degree in Healthcare Administration, Public Administration, Emergency Management, Business, or related field
Experience in healthcare emergency preparedness programs
Experience with grant writing, grant management, or fundraising
Experience working with federal, state, or private grant funding sources
Strong analytical and strategic thinking skills
Ability to develop clear, compelling grant narratives and technical documents
Advanced financial literacy, including budget development and ROI analysis
Experience working cross-functionally with executive leadership and external partners
Certified Emergency Manager (CEM) or similar certification

Responsibilities

Maintain compliance with CMS, DNV, DHS, FEMA, EPA, and NFPA emergency preparedness requirements
Conduct and document: Annual Hazard Vulnerability Assessment (HVA)
Conduct and document: Security Vulnerability Assessment (SVA)
Conduct and document: 96-hour sustainability assessment
Develop, update, and maintain the Emergency Operations Plan (EOP)
Establish and maintain systems to collect, track, and report regulatory-required data, including hazardous materials inventory, disaster supply inventories, and departmental hazard surveillance
Ensure alignment of emergency preparedness policies and procedures with federal, state, and accrediting body requirements
Develop and execute an annual training and exercise plan, including Hospital Incident Command System (HICS)
Ensure all required internal and external drills meet regulatory and accrediting body standards
Coordinate and document participation in community, regional, and statewide emergency preparedness exercises
Prepare and maintain After Action Reports (AARs) and ensure corrective actions are implemented and tracked to completion
Assess organizational training needs and coordinate education programs to ensure staff competency in emergency response procedures
Ensure staff are trained on emergency alert and notification systems and activation protocols
Serve in a leadership role during emergency activations
Coordinate Hospital Command Center activation and response protocols
Provide real-time operational and technical support to leadership during emergency events
Ensure systems, processes, and staffing plans support a continuous 24/7 emergency response capability
Maintain knowledge of and ensure readiness of organizational alert and notification systems
Maintain active engagement with regional healthcare coalition and community response partners
Collaborate with EMS, public health, law enforcement, fire agencies, and other external stakeholders
Represent Valor Health in regional preparedness committees and initiatives
Maintain current contact lists and communication pathways for all internal and external emergency response partners
Manage emergency preparedness budget and associated resources
Maintain readiness of disaster supplies, including inventory management and rotation processes
Coordinate routine testing, maintenance, and operational readiness of all emergency preparedness equipment
Provide project management support for emergency preparedness committees, initiatives, and corrective action plans
Develop and maintain a grant pipeline aligned with Valor Health strategic priorities
Identify opportunities across federal, state, local, and private funding sources
Collaborate with executive leadership to prioritize funding opportunities
Evaluate grant opportunities based on strategic alignment, financial impact, and operational feasibility
Present recommendations with expected return on investment and resource requirements
Lead end-to-end grant development including narrative writing, budget coordination, and supporting documentation
Coordinate with Finance and department leaders to ensure accuracy and alignment
Ensure timely and compliant submission of all applications
Track awarded grants and ensure compliance with all reporting requirements
Coordinate submission of required financial and programmatic reports
Ensure adherence to grant terms and conditions
Partner with department leaders to translate operational needs into fundable projects
Support capital planning and strategic initiatives through external funding opportunities
Maintain a centralized grant tracking system including pipeline status, submissions, awards, and deadlines
Provide regular updates to executive leadership on funding performance and outcomes