Emergency Management Specialist I

Douglas County•Ne, NE

2d•Onsite

About The Position

The Position Incumbent works under the direction of the Emergency Management Director or designee, providing administrative support functions, administering grants, managing records and preparing and submitting required progress reports. Essential Functions Provide administrative support and operational assistance (e.g. generating documents and managing correspondence, organizing, filing and maintaining department records, maintaining computer files and folders). Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public. Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment. Perform administration of state and federal grants, maintaining associated records and documentation, preparing and submitting required requests, invoices and progress reports. Maintain correspondence, fiscal and inventory records required for grant compliance ensuring grant funds support, and utilization on services and commodities specified in the grant application/workplan. Coordinate between the Nebraska Emergency Management Agency (NEMA) and EMA regarding documents and performance requirements related to homeland security grants and projects. Provide support to other Emergency Management (EM) staff and perform specific EM duties (e.g. program development, emergency capability sustainment). Oversee and manage the internal and public alert systems, contact lists and emergency contact directory, providing alert systems training to external entities. Prepare, process and maintain purchase order and invoice documentation (e.g. reviewing invoices and processing payment, following-up on vendor payment, researching and resolving problems, initiating paperwork to correct discrepancies, ensuring bill payments), entering purchasing information into Oracle for approval, processing and payment. Identify equipment and communications needs for EMA and research purchasing options. Develop written programs and responses to external volunteer organizations and individuals, assisting with data collection, emergency duty assignment and training documentation. Maintain required Hazard Mitigation Program operations documentation. Serve as the initial contact, answering calls and requests for assistance. Provide support during community emergencies and natural disasters. Compile and complete equipment inventory, tracking equipment, radios, condition, maintenance, disposition, and storage needs, and assist with document tracking. Assign Government Emergency Telecommunications Service (GETS) cards to authorized subscribers, updating assignments and providing usage instructions and benefits of the priority communications service. Assist with the maintenance and management of badging and credentialing systems for EM volunteers and stakeholders. Comprehend, interpret, and apply regulations, procedures, and legislation related to emergency management. Assist in diagnosing malfunctions and movements of outdoor warning sirens and associated utilities working with contractor(s) to resolve issues. Prepare statistical reports and correspondence and maintain department records. Attend meetings involving government, private and volunteer stakeholders, documenting discussions. Maintain job knowledge and skills (e.g. participate in exercises, complete required training, attend webinars/seminars). Safely operate a motor vehicle when required to travel on County business. Report to work with regular, consistent attendance. Perform other duties as assigned and directed.

Requirements

Bachelor's degree from an accredited college or university in emergency management, public administration, business administration, or closely related field required.
Two (2) years of emergency management experience required.
Two (2) years of MSOffice experience required.
Possess or complete the State of Nebraska Basic Course in Emergency Management within one (1) year of hire required.
Completion of FEMA ICS 100 and NIMS 700 required.
Valid driver's license and own transportation upon hire and maintained throughout employment required.
Completion of a pre-employment criminal record check, physical assessment and conditional offer drug screen required.
Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.

Nice To Haves

Homeland Security grant management experience preferred.
Other NIMS courses shall be completed as assigned.
Completion of FEMA IS-3 and AWR-317 courses preferred.

Responsibilities

Provide administrative support and operational assistance (e.g. generating documents and managing correspondence, organizing, filing and maintaining department records, maintaining computer files and folders).
Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
Perform administration of state and federal grants, maintaining associated records and documentation, preparing and submitting required requests, invoices and progress reports.
Maintain correspondence, fiscal and inventory records required for grant compliance ensuring grant funds support, and utilization on services and commodities specified in the grant application/workplan.
Coordinate between the Nebraska Emergency Management Agency (NEMA) and EMA regarding documents and performance requirements related to homeland security grants and projects.
Provide support to other Emergency Management (EM) staff and perform specific EM duties (e.g. program development, emergency capability sustainment).
Oversee and manage the internal and public alert systems, contact lists and emergency contact directory, providing alert systems training to external entities.
Prepare, process and maintain purchase order and invoice documentation (e.g. reviewing invoices and processing payment, following-up on vendor payment, researching and resolving problems, initiating paperwork to correct discrepancies, ensuring bill payments), entering purchasing information into Oracle for approval, processing and payment.
Identify equipment and communications needs for EMA and research purchasing options.
Develop written programs and responses to external volunteer organizations and individuals, assisting with data collection, emergency duty assignment and training documentation.
Maintain required Hazard Mitigation Program operations documentation.
Serve as the initial contact, answering calls and requests for assistance.
Provide support during community emergencies and natural disasters.
Compile and complete equipment inventory, tracking equipment, radios, condition, maintenance, disposition, and storage needs, and assist with document tracking.
Assign Government Emergency Telecommunications Service (GETS) cards to authorized subscribers, updating assignments and providing usage instructions and benefits of the priority communications service.
Assist with the maintenance and management of badging and credentialing systems for EM volunteers and stakeholders.
Comprehend, interpret, and apply regulations, procedures, and legislation related to emergency management.
Assist in diagnosing malfunctions and movements of outdoor warning sirens and associated utilities working with contractor(s) to resolve issues.
Prepare statistical reports and correspondence and maintain department records.
Attend meetings involving government, private and volunteer stakeholders, documenting discussions.
Maintain job knowledge and skills (e.g. participate in exercises, complete required training, attend webinars/seminars).
Safely operate a motor vehicle when required to travel on County business.
Report to work with regular, consistent attendance.
Perform other duties as assigned and directed.