Elementary Secretary (Starts at $21.17 per hour)

Omaha Public Schools • Omaha, NE

1d • Onsite

About The Position

Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. This position works August through May when students are in session.

Requirements

• Bilingual in English and Spanish required.
• A High School Diploma or GED equivalent is required.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of both English and Spanish languages to read and communicate with others.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently
• Excellent organizational skills
• Demonstrate a positive attendance record and prior work history
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
• Ability to work outdoors during outdoor student activities
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a tuberculosis skin test (if required for position offered).
• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Nice To Haves

• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Knowledge of District computer software preferred.

Responsibilities

• Receives direction and support from Building Administration
• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Manages office reception area including sign-in, waiting area capacity, and escorting visitors.
• Creates reports and records data as appropriate.
• Creates spreadsheets, programs, rosters, certificates, lists, letters, and other word processing documents.
• Works with staff to distribute student, parent, and staff communications through phone, email, US mail, and school messenger system.
• Assists with coordination student drop off and pick up.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Processes free and reduced lunch applications.
• Processes and files student and building facility forms as required.
• Prepares daily announcements as directed.
• Maintains conference room calendars.
• Follows oral and written directions accurately.
• Sorts and distributes USPS and interschool mail.
• Assists with special projects as required.
• Serves as a backup for other office staff.
• Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Benefits

• The offer of employment is contingent upon: Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Successful completion of a pre-employment drug test (if required for position offered).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED