Elementary School Head Administrative Assistant

Forest Hills Public School District • Grand Rapids, MI

2d • Onsite

About The Position

To contribute to the efficient operation of the school and to create and maintain good public relations with students, parents, community and staff by providing administrative support. Also function as liaison between building staff and principal.

Requirements

• Previous secretarial experience
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Nice To Haves

• Associates or Bachelor’s degree
• Excellent organizational and customer service skills

Responsibilities

• Efficient and effective oral and written communication skills
• Utilize technology to efficiently perform duties
• Work independently with little to no supervision
• Maintain files, correspondence, and other communication
• Ability to become CPR certified
• Maintain budget and purchase order records
• Greet and assist students, staff and families as needed in a positive manner
• Coordinate general office functions including but not limited to: announcements, telephones, newsletters, calendars, mail distribution, office/classroom/health supplies, etc.
• Assist with maintenance of inventories, reports, logs, etc.
• Verify daily teacher and substitute teacher attendance records through the use of the substitute management system
• Administer prescribed medication and first aid to students and maintain accurate logs/inventory
• Notify parents of student injuries and prepare incident/accident reports
• Assist during parent/teacher conferences as needed
• Support building administrators as needed
• Prepare and maintain appropriate payroll records biweekly
• Maintain staff and student confidentiality
• Consistent and reliable attendance
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree