Beacon Hill Elementary - Elementary School Asst (203/8) - 1.0 FTE

Seattle Public Schools • Beacon Hill Elementary, WA

20h • Onsite

About The Position

The job of Elementary School Assistant is done for the purpose(s) of providing clerical and other support for the school; maintaining attendance and related issues, communicating truancy records and other information to parents, and serving as a contact for inquiries from the public. Mandarin or Spanish language fluency strongly preferred.

Requirements

• High school graduation or GED equivalent.
• One (1) year clerical work experience that must include public contact.
• One (1) year of experience supervising children.
• Valid State of Washington Driver's License or equivalent mobility.
• Criminal Justice fingerprint background clearance.
• Ability to perform basic math, including calculations using fractions, percents, and/or ratios.
• Ability to read a variety of manuals, write documents following prescribed formats, and/or present information to others.
• Ability to understand complex, multi-step written and oral instructions.
• Knowledge of age-appropriate activities.
• Knowledge of business telephone etiquette.
• Knowledge of concepts of grammar and punctuation.
• Ability to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
• Ability to operate standard office equipment including pertinent data systems and software applications such as SAP, SubFinder and PowerSchool.
• Ability to prepare and maintain accurate records.
• Ability to schedule activities and/or meetings.
• Ability to collate data.
• Ability to use basic, job-related equipment.
• Flexibility to work with others in a wide variety of circumstances.
• Ability to work with data utilizing specific, defined processes.
• Ability to operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups.
• Ability to work with similar types of data.
• Ability to utilize job-related equipment.
• Problem solving skills to identify issues and create action plans.
• Ability to perform independent interpretation of guidelines.
• Ability to work with detailed information and data.
• Ability to meet deadlines and schedules.
• Ability to communicate with diverse groups of individuals.
• Ability to work with frequent interruptions.
• Ability to maintain confidentiality.
• Ability to read, write and communicate effectively.

Nice To Haves

• Mandarin or Spanish language fluency strongly preferred.

Responsibilities

• Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists the lead secretary in initiating financial transactions and reports (e.g. requisitions, ABS/contingent funds, tracking supplies, etc.) for the purpose of meeting school needs.
• Communicates with students, teachers, parents, District employees, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) for the purpose of resolving problems and coordinating activities and processes.
• Maintains a variety of manual and electronic reports, documents and confidential files (e.g. standardized/special reports, letters to parents, fliers, bulletins, rosters, schedules, attendance records, discipline and injury reports, etc.) for the purpose of conveying information regarding school and/or District activities and procedures.
• Supervises students in a variety of settings (e.g. recess duty, hall, transportation, lunch room, etc.) for the purpose of ensuring a safe school environment.
• Notifies parents and/or guardians of student absences for the purpose of resolving truancy issues and meeting District, County, State and Federal requirements.
• Responds to inquiries from a variety of individuals (e.g. staff, parents, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.
• May conduct background checks on volunteers.
• Administers, under the direction of a health care professional, medication and/or minor first aid to students (e.g. treats bee stings, rashes, wounds, prescriptions, etc.) as needed.
• Participates in meetings, trainings, workshops, seminars, conferences, etc. for the purpose of conveying and/or gathering information required to perform functions.
• Performs related duties consistent with the scope of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED