Elementary Office Manager II

Santa Barbara USD•Santa Barbara, CA

4d•Onsite

About The Position

To perform a broad array of skilled clerical, secretarial and administrative tasks under the direction of a principal, and to assist the principal in providing a variety of services to students, parents and staff.

Requirements

Any combination equivalent to graduation from high school and two (2) years college-level course work in Accounting, Business or related field, and three (3) years of increasingly responsible administrative or accounting experience in an office environment, preferably in the public sector.
Successful passage of written or performance assessment.
Valid First Aid certificate.

Nice To Haves

Bilingual Spanish fluency preferred.

Responsibilities

Coordinate a variety of office activities and school events to assist the principal in the efficient operation of the school.
Maintain school calendar; schedule appointments, special events or staff meetings as needed.
Register, release or transfer students as required; complete enrollment information and maintain related records or rosters of demographic and residence information.
Compile or maintain the initial language level of students; update such records as needed throughout the school year.
Enter student enrollment or attendance data in a student information system; reconcile and adjust attendance reports and submit to the District office as directed; contact parents or guardians to report and verify excused and unexcused absences; track and report excessive absences or tardies.
Issue keys and other equipment or material as needed; maintain records and inventory documents.
Arrange for substitute teachers to cover teacher absences using an on-line automated program such as Aesop.
Enter work orders for maintenance or repair needs.
Track and report staff attendance.
Compile, review, amend or correct various reports related to CBED data, CELDT testing and/or AVID classification; custody and guardianship, and National School Lunch Program eligibility.
Assist principal with development and administration of school budget; solicit quotations from vendors or suppliers and create requisitions for goods, services, supplies and materials; request budget transfers as required; enter requests for personnel, including hourly employees or others performing special assignments.
Assist with annual procurement of textbooks and other instructional materials.
Distribute supplies and materials to staff; ensure that adequate quantities are available.
Operate a variety of contemporary office equipment.
Use a computer and various proprietary or mass market software applications, including MS Office and Google Suite.
Provide administrative support to the principal, including composing routine correspondence and general communications, bulletins, newsletters and notices.
Provide basic first aid to ill and injured students in the absence of a school health assistant.
Prepare and accurately maintain files, records, reports or other documents.
Assist with transportation requirements, both daily and special.
Maintain punctual and consistent attendance.
Perform related duties as assigned.