Electronic Records Management (ERM) Specialist

Navteca•Washington, DC

1d•Hybrid

About The Position

Navteca is seeking an Electronic Records Management (ERM) Specialist to support the management, organization, and lifecycle of electronic records across enterprise systems. The ideal candidate will have experience with document management platforms and a strong understanding of records lifecycle processes, compliance, and information governance. This role focuses on ensuring the efficient and systematic control of records, including their creation, classification, storage, retrieval, retention, and disposition, in alignment with organizational and regulatory requirements.

Requirements

Document Management Systems: EMC Documentum, Captiva, Laserfiche (or similar platforms)
Records Lifecycle Management: classification, retention, archiving, disposition
Knowledge of document imaging and digital records systems
Understanding of records governance, compliance, and audit practices
Familiarity with business process design and workflow optimization
Experience with metadata, indexing, and information organization
2–4 years of experience in electronic records management or a related field
Experience working with enterprise document management systems
Strong understanding of records lifecycle and information governance principles
Excellent organizational and analytical skills
Ability to collaborate across technical and business teams
Ability to work on-site at County or approved offsite locations as needed
Time worked outside approved hours is not billable
Timesheets must be submitted for all work performed
Staff may not perform work for other clients during assigned County hours

Nice To Haves

Experience in government or regulated environments is a plus

Responsibilities

Identify, classify, archive, preserve, and securely dispose of electronic records
Administer and support document management and imaging systems such as EMC Documentum, Captiva, Laserfiche, and similar platforms
Design and improve business processes related to records and information management
Ensure proper capture, indexing, and storage of records and associated metadata
Implement and enforce records retention schedules and disposition policies
Support audits, compliance efforts, and records retrieval requests
Collaborate with stakeholders to align records management practices with business workflows and transactions
Maintain documentation of systems, processes, and procedures related to ERM
Ensure compliance with Fairfax County standards and applicable regulations