Electronic Health Records Transfer Specialist

TEKsystems•City of Rochester, NY

2d•$19 - $20•Onsite

About The Position

Position Summary: The Electronic Health Records Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction. Duties and Responsibilities • Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems. • Prepares medical records for imaging according to scanning policies and procedures. • Scans documents into appropriate systems in accordance to department scanning policies. • Indexes scanned documents according to department policies and data integrity guidelines. • Conducts quality check upon the scanning and indexing of medical records. • Conducts imaging audits to ensure scanning procedures and guidelines are upheld. • Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records. • Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy. • Works collaboratively with the scanning/indexing vendor on the correction of errors. • Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor. • Understands federal, state and organizational destruction guidelines. • Ensures established business document and medical record retention and destruction policies and guidelines are followed. • Participates in cross coverage support of other function based areas as needed and at the discretion of the manager. Job Responsibilities: • Collect paper medical record charts for indexing. • Once looking through paper charts, determine if falls under destruction category or able to be indexed. • Separate not appropriate sections. • Collect the “destruction” pile of charts for the destruction team to take away and destroy. • Collect the charts able to be indexed and sort onto pallets for transporting. • Once transported to location then data entry begins placing info into e-files.

Requirements

Detail oriented
Administrative support
Data entry
Records management
Organizational and management skills
Epic REQUIRED
Electronic medical record
Medical records software
Health information management

Responsibilities

Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.
Prepares medical records for imaging according to scanning policies and procedures.
Scans documents into appropriate systems in accordance to department scanning policies.
Indexes scanned documents according to department policies and data integrity guidelines.
Conducts quality check upon the scanning and indexing of medical records.
Conducts imaging audits to ensure scanning procedures and guidelines are upheld.
Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.
Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.
Works collaboratively with the scanning/indexing vendor on the correction of errors.
Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.
Understands federal, state and organizational destruction guidelines.
Ensures established business document and medical record retention and destruction policies and guidelines are followed.
Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.
Collect paper medical record charts for indexing.
Once looking through paper charts, determine if falls under destruction category or able to be indexed.
Separate not appropriate sections.
Collect the “destruction” pile of charts for the destruction team to take away and destroy.
Collect the charts able to be indexed and sort onto pallets for transporting.
Once transported to location then data entry begins placing info into e-files.