Electronic Records Specialist
About The Position
Come be a part of a dynamic legal team as an Electronic Records Specialist at the Office of the Legal Advocate! The Electronic Records Specialist plays a vital role in processing case files and documents from various sources and will need to ensure the accurate filing, scanning, auditing, tracking, and destruction of records per established electronic record keeping policies and procedures. If you are motivated, have an eye for detail, and enjoy providing a general audit function, you are just the candidate we are looking for! About Us We provide high quality legal representation to our clients while protecting the fundamental rights of every member of the community. The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve. We strive to build a stronger team with every team member we add because every one of our colleagues plays an integral part in delivering excellent representation. If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!
Requirements
- Two years of administrative and clerical experience
- High school diploma or GED
- A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis
Nice To Haves
- Records experience in a law office, court, criminal justice or indigent defense setting
- Experience working with electronic records or case management systems
- Working knowledge of OnBase and/or JustWare
Responsibilities
- Maintains electronic and physical records and files
- Prepares files/documents for scanning then scans and indexes documents
- Performs regular quality control checks
- Reprocesses documents returned because of correction
- Reviews, files, and processes electronic and paper documents
- Boxes and transport files for destruction or for long-term storage
- Pulls and prepares physical or electronic files for appropriate dissemination, including dividing, sorting, redacting, and scanning
- Performs scanning equipment checks and maintenance
- Serves as backup to Justice System Clerk positions as needed
Benefits
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance, with alternative work schedule options
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including healthcare premium discounts
- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
