Electrical Construction Assistant Project Manager (Portland Metro)

Everus Construction Group • Portland, OR

1d • Onsite

About The Position

The Assistant Project Manager will be trained in the duties of project management, shadowed and mentored by a full Project Manager. Throughout their training, they will assist in providing overall supervision and technical management on construction project sites from bid preparation through job close-out documentation to the customer. The Assistant Project Manager is responsible for all tasks and actions, with the ability to delegate but ultimate responsibility remaining with them.

Requirements

• A working knowledge of electrical construction at a level normally acquired through completion of a 5-year electrical apprentice program or a bachelor's degree in construction engineering management or related field.
• 2-3 years' experience in a Project Engineer or Assistant Project Manager position.
• Strong project management, analytical, and negotiation skills.
• Excellent written and oral communication skills.
• Ability to manage multiple priorities and meet deadlines.

Nice To Haves

• Leadership experience in a field environment.
• Construction management degree.
• Experience in the construction industry.
• Estimator/Project Supervisor experience.

Responsibilities

• Read and understand the limits to the required scope of work and when a change order is required.
• Understand how to find notice requirements for constructive changes, delays, or project acceleration.
• Determine the pricing for the job (e.g., fixed price, T&M, GMP).
• Know and understand the closeout requirements, contract terms, and period for performance.
• Know and understand how the 'Contract Amendment/Change Order Process' is addressed in the contract.
• Conduct pre-job meetings, inviting all project team members (including Operations Manager, Operations Reporting Controls, and Safety Professional).
• Prepare and distribute pre-job meeting agendas and review minutes.
• Initiate the job site hazardous analysis and set goals for the project.
• Develop and use an appropriately man-loaded project schedule.
• Evaluate manpower needs using cost to complete, job cost tracking reports, and the project schedule.
• Analyze performance against estimate to predict manpower needs.
• Notify the company Superintendent of significant changes to the manpower forecast as soon as possible.
• Track labor by phases and accurately report labor on the Cost to Complete.
• Set up job cost tracking reports.
• Close or be involved in all bid closings.
• Review the budget with the estimator and phase projects with the estimator and field.
• Turn in accurate budget numbers for each phase on the Cost to Complete form.
• Determine which phases or areas have the highest labor component.
• Review and use the budget to create a schedule of values that generates positive cash flow.
• Review and/or check updated job cost information.
• Help obtain and assemble timely submittals.
• Review all submittals and the submittal log monthly, monitoring the submittal process and expediting or resubmitting as appropriate.
• Help develop O&Ms to ensure timely closeout.
• Initiate, direct, and review all large purchase orders and subcontracts.
• Review, approve, and sign all invoices against major purchase orders.
• Review tracking of large purchase orders from subcontractors.
• Ensure no overpayment of large purchase orders or subcontracts.
• Understand the terms and conditions from purchase orders.
• Ensure Foreman or Field Supervisor knows their responsibilities, preferably in writing.
• Review with PA rough draft or prepare final draft correspondence for normal activities.
• Write special correspondence as appropriate.
• Ensure correspondence is done timely, professionally, and accurately.
• Communicate significant items or changes to the President or FOM.
• Use RFI/DCVR log to track information requests from customers.
• Provide timely and accurate feedback to field leaders.
• Work with PA and Estimator to create a positive cash flow payment schedule.
• Work with PA and Field Supervisor to ensure billings are performed timely and accurately within customer constraints.
• Review aging reports and provide feedback.
• Work for billing amounts which have positive cash flow.
• Follow up on payment collections in coordination with the PA.
• Work with PA to bill timely and collect retainage, including partial release of retention when possible.
• Get change orders included in retainage billing if possible.
• Anticipate and include materials and equipment in billings which are on the job but not invoiced by the supplier at the time of billing.
• Approve shift changes with the Union and communicate to payroll personnel.
• Ensure timecards are turned in accurately with the correct Job and Phase # by Friday afternoons, but no later than Monday, 8 AM.
• Ensure timecards are signed by the individual and the project managers.
• Complete the Cost to Complete form monthly for all jobs over $100K and return to the feedback manager.
• Use quantity measurements on all projects over $2,000,000.
• Analyze the cost to complete report.
• Accurately update percent complete reports.
• Walk the job and discuss production forecasts with field leaders.
• Update estimated hours and costs monthly on the cost to complete report.
• Understand earned value.
• Coordinate/assign responsibilities for change proposals.
• Work with the Estimator, PA, and field leaders for proposals, scope of work definitions, and clarity.
• Review proposals for proper pricing and presentation.
• Turn in change order pricing timely and within customer constraints.
• Review log of changes at least monthly and take necessary action.
• Follow up for billing and payment of change orders in coordination with the PA.
• Help PA obtain budgets for accounting.
• Analyze the total change order amount versus the original contract amount.
• Negotiate early release of retention.
• Assure that retention is paid.
• Review and submit O&Ms.
• Assure record drawings are complete, accurate, and submitted as early as possible.
• Help provide information for current reports for manpower and who's estimating what.
• Provide input or participate in estimator meetings as appropriate.
• Attend the Monday morning weekly look-ahead meeting.
• Provide information and updates to the Marketing Department for pre-qualifications.
• Prepare for pre-qualification presentations.
• Perform additional duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Company paid term life insurance and AD&D coverage
• 401k retirement plan with employer match and company contribution.
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• 7 company paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level