ELECTIONS SPECIALIST

County of Elmore•Mountain Home, ID

2d•Onsite

About The Position

Performs clerical and administrative duties to maintain voter registration and election records. The principal function of an employee in this class is to update and maintain voter registration data and election records in compliance with established statues and regulations. An employee in this class assists the County Clerk in preparing and conducting Primary and General Elections, and City and Taxing District elections. This Deputy Clerk position is also responsible to perform as a backup for customer assistance, as needed, for the Record's Clerk. The work is performed under the general supervision of the County Clerk. The nature of the work requires the employee to be detail oriented and cross-trained to perform other functions in the office. The principal duties of this class are performed in a general office environment.

Requirements

Knowledge of Idaho election laws, regulations and procedures
Knowledge of Elmore County election procedures, processes and political subdivisions (districts and precincts)
Knowledge of Election equipment and machines
Knowledge of Ballot organization and development
Knowledge of Idaho Recorder's processes and procedures
Knowledge of Recording equipment and procedures
Knowledge of General office practices and procedures.
Knowledge of The principles and practices of accounting, specifically governmental fund accounting
Knowledge of County fiscal practices and procedures
Knowledge of Professional accounting standards and ethics
Knowledge of County policies and budgeting regulations and procedures
Knowledge of General ledger posting, budget development or financial statement preparation
Ability to Read, interpret and apply laws, resolutions, ordinances, codes, and contracts
Ability to Operate a variety of standard office and election equipment
Ability to Operate a computer to maintain accurate election and registration records
Ability to Communicate effectively, both orally and in writing
Ability to Maintain effective working relationships with other County employees, supervisory personnel, state and local elected officials and the public
Ability to Prepare accurate and reliable reports containing election information
Ability to Respond to citizen requests in a courteous manner
Ability to Read maps and utilize GIS programs to locate and pinpoint polling sites and precinct boundaries
Ability to Prepare and maintain complete and accurate election records
Ability to Understand and follow oral and/or written policies, procedures and instructions
Ability to Operate a personal computer using standard or customized software applications appropriate to assigned tasks
Ability to Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures
Ability to Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability to Travel to various polling places or other locations for election purposes
Ability to Analyze detailed information and research and reconcile general ledger accounts
Ability to Prepare accurate and complete financial reports from accounting data
Ability to Make arithmetical computations quickly and accurately
Ability to Maintain records efficiently and accurately and
Ability to Read, interpret and apply laws, resolutions, ordinances, codes, and contracts
Integrity, ingenuity and inventiveness in the performance of assigned tasks.
High school diploma or equivalent general educational development (GED) certification with course work in general office skills; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Minimum one-year experience in accounting, bookkeeping, or related financial/auditing work preferably in a governmental environment.
Valid Driver's License
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to establish, maintain and monitor election data and records
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment, ten key calculator and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting and occasionally travel to various locations within the County.

Nice To Haves

Experience with GIS programs preferred.

Responsibilities

Operates computer to enter or revise voter registration data into computer record
Updates and maintains voter registration cards.
Assists the public in completing voter registrations
Reads and interprets county maps to identify voting precinct and instructs public as to polling locations for appropriate precinct for various elections and jurisdictions
Responds to telephone and personal inquiries related to voter registration procedures and deadlines, polling places, legislative districts and related information
Receives and processes voter registration information according to established procedures
Processes voter cancellation cards, identifies essential personal information such as previous registrations, address, etc., prepares and mails cancellation notice to previous jurisdiction
Publishes legal notices concerning Primary, General and Taxing District Elections
Coordinates with the Secretary of State and others in the preparation and printing of election ballots
Prepares polling places with polling booths, supplies, etc.
Prints and distributes election polling books for City, County and Taxing District elections
Reviews and maintains Sunshine Reports for accuracy and adherence to Idaho Code; informs candidates of necessary deadlines
Receives and maintains records of declaration of candidacy forms; verifies declarations and validates signatures
Reads and writes legal descriptions for precinct boundaries
Processes all requests for absentee ballots
Issues certificates of nomination and election
Verifies County residency requirements
Maintains ballot scanner and other election equipment in good, operating condition
Performs other office functions as needed, including issuing marriage licenses, liquor licenses and processing passport applications, answering the phone, recording instruments for title companies and the public; preparing bills; and processing mail
Responds to citizens' questions and comments in a courteous and timely manner
Training and Hiring Poll workers, including running payments to poll workers
Performs all work duties and activities in accordance County policies, procedures and safety practices
Attends meetings, conferences, workshops and training sessions and reviews publications and audiovisual materials to become and remain current on the principles, practices and new developments in assigned work areas
Assists other office staff when needed.
Verify student eligibility for tuition assistance through Applications of Certificate of Residency. Maintain list of all current /past student’s payments, communicate with school/employee/student. Submit Certificates of Residency to BOCC for approval/denial.
Print and post Holiday closure notices.
Performs other related duties as required.
Assists the County Clerk in hiring and training poll workers
Verifies signatures on State-wide and local ballot petitions.