Elections Management Coordinator - Personnel (SPW)

Travis County•Austin, TX

4d•Onsite

About The Position

Coordinates operational activities of a divisional area. This is a job classification within the Management job family. Incumbent in this classification develops and implements daily operations of election process. This classification may require a flexible work schedule in order to meet the needs of the department.

Requirements

Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science or a directly related field AND three (3) years of increasingly responsible elections program or project management experience, including one (1) year of mid- to senior level supervisory or management experience; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Valid Texas Driver's License.
Knowledge of Federal, State, Local and City election laws, rules, guidelines, regulations and legislative processes.
Knowledge of Strategic planning and production-related project management.
Knowledge of Management of automated voting systems and information system technology and software applications.
Knowledge of Management and supervisory principles, practices and techniques.
Knowledge of Practices in record-keeping functions.
Knowledge of Standard practices in area of assignment.
Knowledge of Supervisory principles, practices and techniques.
Knowledge of Online computer searches.
Knowledge of Budget preparation and office management.
Knowledge of Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Knowledge of Business letter writing, grammar and punctuation, and report preparation.
Skill in Supervising others, including team building.
Skill in Explaining complicated technical problems in simple non-technical language.
Skill in Problem-solving and technical decision-making for developing effective solutions.
Skill in Conflict resolution and community relations.
Skill in Public speaking and content delivery.
Skill in Both verbal and written communication.
Ability to Coordinate a variety of inter-related areas of election preparation.
Ability to Train, guide, organize and assign the work of others.
Ability to Conduct training presentations to large groups.
Ability to Plan, coordinate, monitor, and negotiate arrangements and evaluate complex projects.
Ability to Develop, analyze and interpret policies and procedures, public information statements and operational plans or activities.
Ability to Work on a wide variety of tasks simultaneously and produce timely and tangible results.
Ability to Manage time well, perform multiple tasks and organize diverse activities.
Ability to Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
Ability to Independently prepare correspondence, memorandums and other materials.
Ability to Develop, analyze and interpret complex policies, regulations and procedures.
Ability to Establish and maintain effective working relationships with departmental clientele, technical staff, state and local officials, elected and appointed officials, members of the media, representatives of outside agencies, other County employees and officials, and the general public.

Nice To Haves

Elections and handling deadline oriented projects experience.

Responsibilities

Designs, plans, implements, coordinates and oversees election programs and projects.
Supervises day-to-day administrative office activities.
Recruits, trains and supervises the work of election temporary workforce.
Develops, prepares and schedules training and orientation sessions for each election.
Develops, implements and tracks project plans.
Analyzes voter registration information.
Assists in preparation of negotiated arrangements and contracts to conduct elections for intergovernmental entities.
Prepares post elections billing information.
Assists in developing and proofing ballot formats and layouts.
Prepares recommendations for polling places.
Procures polling places based upon inspections, interviews and input from voters, election judges, political party officials and Elected Officials.
Coordinates with polling places for election activities.
Estimates and orders needed supplies.
Maintains supply and technical equipment inventory.
Oversees warehouse operations, supply preparation and delivery of equipment for all elections.
Coordinates and prepares documentation and statutorily required notices.
Coordinates activities related to the official reporting of financial disclosure documents for candidates and specific purpose political action committees, including distribution of forms, acceptance of filings and preparation of information for public view, in person, and on the Internet.
Supervises preparation of materials and arranges publications to meet legally mandated times of notices.
Administers mock election program for area high schools.
Provides manager with cost worksheets for assigned projects.
Prepares and administers budget.
Prepares a variety of fiscal and administrative reports.
Determines resources needed to meet service demands.
Performs other job-related duties as assigned.