Election Specialist - Logistics Support

Ada County•Boise, ID

5d•Onsite

About The Position

The Ada County Clerk’s Office is seeking an Election Specialist - Logistics Support. This role is crucial for ensuring the safety and security of elections throughout the year. The specialist will perform a variety of tasks related to the election process, including administering election programs, systems, and personnel, assisting in training seasonal staff, performing detailed data entry, and ensuring accuracy and timeliness of work. The position operates under general warehouse supervision and adheres to instructions, policies, procedures, and Idaho Code. The role reports to the Election Supervisor within the Ada County Clerk/Auditor/Recorder's Administration.

Requirements

High school diploma or equivalent
Good knowledge of English grammar, spelling and punctuation
Good knowledge of general office equipment and filing systems
General knowledge of elections
General knowledge of office routines and telephone etiquette
General knowledge of data base entry and proofing data entry and documents
General knowledge of warehouse operations
Skill in time and task management
Skill in data entry
Skill in written and verbal communications
Ability to use standard office equipment such as computers, scanners, and printers, as well as specialized tools and devices used in election administration
Ability to ask questions for clarification and immediately bring mistakes to the Supervisor’s attention
Ability to learn a multitude of processes and manage them in accordance with Idaho Statutes
Ability to work with processes ranging from the very specific requiring attention to minute detail to vague requirements requiring mature judgment and input from co-workers, the Election Director and the Election Supervisor.
Ability to maintain confidentiality
Must possess and maintain a valid driver’s license
Must be able to successfully pass a criminal background investigation
Incumbents may be required to provide their own transportation for travel between various county offices and departments

Nice To Haves

Knowledge of personnel management and training/instruction in programs and processes

Responsibilities

Maintains, organizes, and prepares the warehouse for elections, including packing of early voting and precinct supplies.
Prepares voting equipment for each election, ensuring quality control measures are in place.
Assists with programming and testing of all voting equipment in the warehouse and at voting locations.
Manages the delivery and pick-up of election equipment, materials, and supplies to polling places.
Works with team members to ensure the successful completion of all elections.
Supervises and directs the work of temporary and/or seasonal warehouse workers during high workload and peak election times.
Applies the provisions of the Idaho Code to the conduct of elections in a fair and open manner.
Answers in-person, phone, and online inquiries according to established departmental policy and Idaho Code.
Manages ongoing warehouse inventory, working within an Inventory Management System.
Maintains records retention and destruction schedule as it pertains to Idaho Code.
Reviews accounts, reports, and other documents for completeness, accuracy, and conformity with established procedures and Idaho Code.
Files documents and answers questions regarding the work of the office.
Engages with Ada County Voters to ensure they have the ability to exercise their right to vote, including voter registration, absentee requests, and general questions regarding voting in Idaho.
Performs related duties as required.