Election Program Assistant I

State of Maryland•Frederick, MD

8d•Onsite

About The Position

An Election Program Assistant I performs specialized data processing, technical, administrative, or clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures to perform entry-level duties in election office programs such as: voter registration, polling places, election equipment, election judges, absentee, voter outreach, administrative, and/or technology. Employees in this classification perform technical and administrative functions working in an election program, not involving policy decisions, but requiring a thorough knowledge of the specific functions performed. Employees in this classification perform a variety of complex and non-complex duties related to one or several programs that require a thorough knowledge of election laws, rules, policy, and procedures. Employees in this classification do not supervise other positions but may provide some training to other support staff. Employees in this classification receive direct supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their program(s). Employees may be required to work evenings and weekends, particularly prior to and following an election.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate
One year of experience applying election laws, rules and procedures in a local board of election office
Candidates may substitute one year of specialized clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office.
Candidates may substitute two years of general clerical, data processing, technical or administrative experience for each six months of the required experience applying election laws, rules and procedures in a local election office.
Candidates may substitute thirty credit hours from an accredited college or university for the required experience
Employees in this classification are required to be registered voters in the State of Maryland
Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State

Nice To Haves

Receptionist experience
Experience working in a high volume environment
Experience with a high attention detail
Working with strict legal deadlines

Responsibilities

Performs data entry and quality checks into the Statewide Voter Registration System
Prioritizes work to assure timely completion of data processing tasks in accordance with office policies and procedures
Responds to customer requests and generates reports from the Statewide Voter Registration System
Identifies and reports discrepancies and program issues
Compiles and maintains statistics
Registers voters and responds to voter registration inquiries
May recruit election judges to staff polling places
May assist in organizing and instructing required training sessions following established policies and procedures
May assist with voting equipment maintenance, inventory and preparation
May assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures
May maintain important or confidential records, including office records of employees’ work schedules, expense accounts and office supplies
May assist with the purchase and inventory of supplies
May accept and process candidate and committee filings
May perform the full range of specialized clerical or clerical work in a local election office
May assist in redistricting
Performs other related duties