Election Materials Proofreader - English Language Skills (Open)
About The Position
The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 3, 2026, Statewide General Election. This is an excellent nonpartisan opportunity to be involved in the election process. Proofreaders will be hired into one of four language-based teams (English, Chinese, Filipino, or Spanish). This announcement is for English proofreaders. All Proofreaders will be responsible for proofreading and copyediting election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work remotely using equipment provided by the Registration & Elections Division. Towards the end of the assignment, two days of on-site work will be required for final proofs of physical material. The Elections Materials Proofreader is classified as an Office Specialist. The hourly wage for this position starts at $33.44. This is an extra-help, at-will assignment, paid on an hourly basis. Extra help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
Requirements
- Experience editing, proofreading, or copyediting English text, whether in a paid, educational, or volunteer capacity.
- Experience using Microsoft Office Suite, including Word and Excel.
- Strong technical skills, including the ability to perform basic troubleshooting for software and hardware problems.
- Ability to research problems and solutions.
- Ability to learn new software and procedures quickly.
- Strong organization and time management skills are essential.
Nice To Haves
- Bachelor's degree or higher in proofreading, editing, journalism, literature, or another related field.
- Technical writing certificate or other related certification.
- At least six months of experience proofreading documents in the target language (English).
- Professional background in proofreading, editing, journalism, creative or technical writing, or another related field.
- Mastery of Microsoft Office Suite applications: Word, Excel, Outlook, and OneNote.
- Familiarity with Microsoft SharePoint and One Drive.
- Experience with or ability to learn Microsoft Teams or equivalent video-conferencing software.
Responsibilities
- Proofreading and copyediting election materials leading up to established election deadlines.
- Reviewing, editing, and proofreading documents for accuracy, context, readability, and syntax.
- Prioritizing work.
- Coordinating several activities simultaneously.
- Organizing and maintaining accurate files and records.
- Using spreadsheets to track files and task progress.
- Understanding and carrying out oral and written directions.
Benefits
- Some extra help positions are eligible for benefits under the Affordable Care Act.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
