EHS Systems Specialist - NAM

Sims Limited•Jersey City, NJ

About The Position

The NAM EHS System Specialist works with the NAM EHS Systems Partner to provide support and guidance to the company's regional business units. Will assist to develop and implement systems, programs, monitoring of performance with respect to key performance indicators around business permits, licenses, certification.

Requirements

Bachelor’s degree with industrial emphasis including classes related to industry compliance
1-3 years system-based management.
Data management systems preferred.
High proficiency with all Microsoft Office tools.
High proficiency in written communication skills.
Strong verbal communication skills / training experience preferred.

Nice To Haves

Data management system certification training / related experience.
Good computer skills and proficiency with Microsoft Office Suite and EHS data management systems.
Excellent interpersonal, verbal and written communication, and presentation skills
Ability to work effectively with broad range of individuals at multiple levels
Ability to manage change and adapt to ensure continual success
Self-starter with high level of resilience and ability to work independently with limited direction
Excellent attention to detail and organizational, analytical, and time-management skills
Ability to prioritize tasks, meet strict deadlines, and work in fast-paced environment

Responsibilities

Designs system improvements to meet the needs of the business
Monitors all EHS key performance indicators, company EHS management systems, metrics and programs around business permits, licenses, certification.
Monitors all related regional deliverables for quality around business permits, licenses, and certification.
Coordinates and performs the renewals of non-environmental business permits, licenses, certification
Update the VelocityEHS compliance module with permits, compliance-based action items, and supporting document/communications
Reviews and distributes business permits, licenses, and certifications.
Designs automated performance reports around business permits, licenses, certification.
Designs / maintains business permits, licenses, certification performance system dashboards
Develops communication plans around business permits, licenses, certification.
Reviews all regional performance data and identifies at-risk locations
Monitors continuous improvement plans with regions for renewals of business permits, licenses, certification.
Provides training to local users in the VelocityEHS Compliance Module
Engage with Operations to facilitate the exchange of critical documentation
Foster relationships with Local, State and County Agencies in order to request information, maintain internal database up-to-date and solicit all applicable documentation pertaining to the non-environmental certifications
Liaise with Accounts Payable to ensure timely payments are made
Manages the end-to-end workers’ compensation claim process, ensuring timely reporting, investigation, and resolution of workplace injuries.
Collaborates closely with Operations, Human Resources, Benefits, and Payroll to support prompt and safe return-to-work outcomes.
Participates in a weekly claims review call, providing updates on open cases, action items, and next steps.
Receives and reviews WorkCare notifications as part of the designated distribution list, ensuring timely follow-up on medical evaluations and recommendations.
Serves as the primary liaison with insurance adjusters, legal counsel, case nurses, and third-party administrators, ensuring coordinated and accurate claim handling.
Utilizes the Gallagher Bassett portal to manually enter new claims, update case information, and monitor claim activity and documentation.
Attends quarterly claim review meetings, preparing case summaries and facilitating the exchange of information between internal teams and external partners.
Acts as a central point of contact between Human Resources, insurance carriers, and management, supporting claim filing, medical treatment authorization, and return-to-work planning.
Coordinates with TPAs, insurers, and attorneys to ensure compliance, timely communication, and effective claim strategy.
Maintains accurate, confidential, and organized claim files, ensuring all documentation, correspondence, and records meet regulatory and internal standards.
Provides support to the claims adjuster, including gathering documentation, clarifying case details, and assisting with follow-up actions.