EHS Qualifications Coordinator

RelaDyne • Houston, TX

5h

About The Position

RelaDyne is seeking a detail-oriented, highly organized EHS Qualifications Coordinator to manage third-party and client-specific EHSS qualification processes. The role oversees qualification accounts, documentation, renewals, submissions, and corrective actions, coordinating with EHS, Operations, Legal, Risk, Insurance, HR, and other teams to keep work accurate and on schedule. It requires managing multiple deadlines and stakeholders in a fast-paced environment and maintaining reliable, audit-ready records while protecting sensitive information.

Requirements

• High school diploma or GED required.
• At least 3 years of experience in contractor qualification, client compliance, EHSS support, compliance administration, document control, insurance/risk administration, proposal/prequalification coordination, or a related field.
• Experience managing multiple concurrent requests, stakeholders, external submissions, and strict deadlines with limited supervision.
• Experience using digital platforms, client portals, document-management systems, workflow tools, or similar business systems.
• Working knowledge of contractor/client prequalification, compliance documentation, renewals, audit support, and corrective-action tracking.
• Intermediate proficiency with Microsoft Excel, Word, Outlook, Teams, and Smartsheet.
• Strong attention to detail, data accuracy, proofreading, document control, and recordkeeping.
• Excellent organizational, prioritization, time-management, and project-coordination skills.
• Strong written and verbal communication skills and ability to work effectively across organizational levels.
• Ability to analyze requirements, identify gaps or inconsistencies, resolve administrative issues, and escalate technical or business decisions appropriately.
• Ability to handle confidential and sensitive information with discretion.
• Strong customer-service orientation and ability to work with clients, vendors, executives, managers, technical professionals, and operational teams.
• Ability to work independently, manage competing priorities, meet deadlines, and adapt to changing platforms, client requirements, and business needs.

Responsibilities

• Manage intake, prioritization, scheduling, quality review, submission, follow-up, and closure of EHSS qualification requests.
• Track open requests, deadlines, renewals, document expirations, deficiencies, audits, corrective actions, and outstanding approvals.
• Administer ISNetworld, Veriforce, Avetta, and other contractor qualification platforms, including accounts, subscriptions, users, locations, client connections, and company profiles.
• Prepare and submit approved policies, programs, safety statistics, insurance certificates, training records, regulatory information, and other required documents.
• Manage client-specific prequalification questionnaires, EHSS packages, audit responses, and supplemental documentation.
• Review documents for completeness, accuracy, consistency, correct legal entity, current versions, formatting, and required approvals.
• Track review comments, deficiencies, corrective actions, resubmissions, conditional approvals, and additional documentation through resolution.
• Coordinate with EHSS, Legal, Human Resources, Risk Management, Insurance, Operations, Finance, Sales, and IT to obtain and validate information and approvals.
• Serve as the primary administrative contact for internal stakeholders, clients, platform representatives, and external service providers.
• Escalate missing information, conflicting data, approaching deadlines, qualification concerns, site-access risks, and unresolved approvals.
• Maintain a controlled, searchable document library with naming, version, approval, expiration, retention, and access controls.
• Develop and maintain templates, checklists, SOPs, process maps, response libraries, approval matrices, and workflow controls.
• Maintain an enterprise inventory of qualification accounts, subscriptions, client connections, legal entities, locations, renewals, and ownership.
• Support account consolidation, acquisitions, new locations, legal-entity changes, migrations, and account retirements while maintaining records and client approvals.
• Identify duplicate accounts, process gaps, data inconsistencies, and opportunities to improve efficiency through standardization, automation, and system integration.
• Develop and maintain dashboards and reports on account status, approvals, deadlines, renewals, deficiencies, aging, corrective actions, and escalations.
• Provide monthly and quarterly reporting to EHSS leadership and identify trends, bottlenecks, workload needs, and recurring issues.
• Maintain audit-ready records of requests, source documents, approvals, submissions, correspondence, deficiencies, and final outcomes.
• Protect confidential, proprietary, employee, insurance, financial, contractual, and safety-related information.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED