Educational Specialist, Institute for Translational Science (Hybrid)

UTMB Health•Galveston, TX

4d•Hybrid

About The Position

The Educational Specialist (ES) is a key member of the ITS Office of Educational Programs, serving as a primary point of contact for prospective and current students, trainees, and scholars. This role provides crucial information about formal education programs, the ITS, UTMB Schools, and admission processes. The ES offers administrative support for ITS training programs, faculty, and students/trainees/scholars, acting as an administrative link between ITS training programs and UTMB schools, Enrollment Services, and UTMB Schools. The position involves designing, developing, evaluating, and delivering face-to-face and web-based language instruction at all levels for UTMB and UT system students.

Requirements

Bachelor's degree or equivalent and 2 years of related experience.
Is comfortable working with the Student Information Systems, Financial Information Systems, and Human Resources Information Systems needed for the support of the education programs.

Nice To Haves

Knowledge of modern developments, trends, principles, practices and theories in education and educational assessment, accountability, or evaluation specialty area.

Responsibilities

Provides support to Faculty and ITS administrators regarding formal training programs.
Provides support for committees related to ITS education programs.
Manages special projects related to education and training programs.
Manages promotional material for the programs and prospective students (Open House, website, newsletter, marketing, etc.).
Provides organizational and administrative support for the programs (e.g. schedules meetings and seminars, graduate finances, course calendar, schedules graduate classes, events, room-bookings, e-Calendar, etc.).
Ensures that Listserv messages reach the appropriate audience.
Attends regularly scheduled coordinator information sessions given by the Graduate School for Biomedical Sciences (GSBS).
Develops and maintains relationships with faculty, students, course participants, prospective students, and UTMB staff for promoting participation in OEP activities.
Maintains records/data, survey creation and deployment and prepares reports for review and analysis of OEP Programs, courses and seminars.
Assists OEP Director, Faculty and Manager in oversight and reporting of federal, state and private grant funding, including office financial accounts.
Handles many of the day-to-day details (forms, processes, letters) for student activities, such as: Admissions Recruitment, Orientation, Internship placements, Funding/Fellowships, Processing scholarship and other award applications, Stipend and award payment, Registration, Program and course registration, Entering and changing grades, Processing grades, thesis submissions, failures, degree audits, convocation lists, Scheduling PhD Dissertation and Masters degree Thesis Defenses, Qualifying Examinations and candidacy applications, Reform Degree audits, Advising, Helping students/trainees/scholar with questions about education program requirements, procedures, etc., Helping students/trainees/scholar identify appropriate resources, or referring them to the Program Directors, if problems arise, Keeping students informed of deadlines, changes in regulations, etc.
Serves as point person and information source for all University and departmental policies and procedures relevant to graduate education and ITS training programs.
Supports faculty with regard to education program activities (admissions, funding forms, etc.).