Educational Specialist (0097682)

University of Hawaii•Honolulu, HI

2d•Onsite

About The Position

The Educational Specialist will supervise and coordinate the work of four staff members in the Acquisitions Department at Hamilton Library, University of Hawaii at Manoa. This role is responsible for ensuring the efficient ordering, receipt, and processing of library materials through gift and exchange programs. The specialist will provide instructions, monitor work, train staff and student employees, manage centralized services for print and non-print materials, and oversee the Gifts and Exchange program. Additionally, this position involves maintaining and troubleshooting specialized web-based PHP scripts, updating documentation, evaluating existing programs, and communicating with book dealers and vendors. The role also initiates and monitors exchange partnerships with research institutions.

Requirements

Possession of a baccalaureate degree in computer science, information science, or related field and 2 years of progressively responsible professional experience with responsibilities for library acquisitions and fund management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of library acquisitions and fund management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with an automated library environment.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of library acquisitions and fund management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing and database software.
Experience using integrated library systems or cloud-based library services platforms.

Nice To Haves

Experience using the Alma library services platform.
Experience with automated acquisitions systems.
Ability to read and interpret PHP (Personal Home Page), Python, or similar web-based scripting languages for system maintenance purposes.

Responsibilities

Supervises and coordinates the work of four (4) staff members to ensure the efficient ordering, receipt of library materials and processing items through gift and exchange programs.
Provides instructions on well-established procedures and tasks, monitoring the work activities of personnel to ensure accuracy.
Reviews the work product from specific task assignments of department staff.
Trains staff and student employees in departmental policies and library systems.
Manages centralized services for the ordering and receipt of print and non-print materials, including books, audiovisuals, and microforms.
Monitors contractual approval and gathering plans.
Confirms receipt of materials and authorizes payment of invoices against book funds.
Monitors the timely expenditure of book funds through regular tracking and reporting.
Oversees the Gifts and Exchange program, including the solicitation of materials related to Hawaii and areas of excellence.
Maintains the department's specialized systems by reading and understanding existing web-based PHP scripts to ensure continuous operation.
Troubleshoots user errors and resolves problems relating to web-based applications.
Updates production documentation to reflect changes in application processing or system workflows.
Evaluates and tests existing programs to determine if they meet the current needs of the Acquisitions workflow.
Communicates with book dealers and vendors to resolve order status issues or acquire difficult-to-obtain materials.
Initiates and monitors exchange partnerships with research institutions locally and globally.
Other duties as assigned.