Educational Program Manager

BRAINS AND MOTION EDUCATION•Chicago, IL

8d•$65,000 - $70,000•Hybrid

About The Position

Join Brains & Motion Education as an Educational Program Manager for our After-School & Guided Recess Programs and Summer Camps in the Chicagoland area. We're looking for a dynamic leader with a background in STEM, sports and the arts, who is committed to enhancing student experiences. The ideal candidate brings 2+ years of experience in program management for K-12 students, along with expertise in coaching sports and/or integrating STEM and arts education. Key qualities we seek include: Strong organizational and time management skills, Excellent people management skills, including leading and supporting staff teams both in person and remotely, Genuine passion for sports, STEM, and the arts, fostering a love of learning and physical activity in young learners.

Requirements

Bachelor's Degree in Education, Program Management, Youth Development, Sports Management, Physical Education, or a related field (or equivalent experience) desired.
2+ years of experience in program management, education, youth programs, or operations
Demonstrated ability to build and nurture partnerships with schools, families, and community stakeholders.
Demonstrated experience in directly managing teams, with a proven track record of effective leadership and team coordination.
Highly organized, self-motivated, and capable of multitasking in a fast-paced environment.
Passionate about youth development, promoting healthy lifestyles, and fostering creativity and innovation.
Ability to work flexible hours, including early mornings, afternoons, evenings, and occasional weekends
Proficient with scheduling, payroll, and operational systems (e.g., Paycom, Salesforce, Google Workspace)

Nice To Haves

Master’s degree in a related field.
Extensive experience working in the youth sports, STEM, or arts education sectors.
Strong coaching background and a deep understanding of youth physical education.

Responsibilities

Oversee daily operations of assigned programs, ensuring alignment with contracts, ratios, and schedules
Conduct regular site visits, observations, and check-ins to monitor program quality and instructor performance
Ensure programs follow curriculum expectations and provide a positive student experience
Address and resolve on-site issues in real time, escalating when necessary
Recruit, onboard, train, and retain program staff
Ensure staff meet all compliance requirements (background checks, mandated reporter training, TB, etc.)
Manage staff schedules, coverage, substitutions, and timekeeping accuracy
Coach instructors through feedback, performance conversations, and professional development
Serve as first point of contact for staff concerns, call-outs, and scheduling needs
Build and maintain staff schedules using approved systems (e.g., Paycom)
Monitor timecards for accuracy and compliance with scheduled hours
Partner with payroll and operations teams to address discrepancies
Support coverage for evenings, early dismissals, weekends, and special events as needed
Act as the primary liaison between BAM and school/district partners
Maintain strong relationships with principals, site contacts, and district stakeholders
Communicate program updates, staffing changes, and operational needs
Support contract adherence and flag discrepancies related to staffing, timing, or scope
Ensure programs meet all licensing, district, and state requirements
Follow and enforce BAM policies related to safety, supervision, and conduct
Support ADA interactive processes, documentation requests, and attendance accountability as needed
Document incidents, concerns, and corrective actions accurately and timely
Collaborate closely with Operations, HR, Sales, Curriculum, and Payroll teams
Maintain accurate records in internal systems (e.g., Salesforce, Paycom, internal dashboards)
Provide regular updates, insights, and data to leadership
Support special projects, seasonal transitions (summer/winter), and growth initiatives