G26/27 Educational Administrative Assistant (Gunston)

Arlington Public Schools • Arlington, VA

11d • Onsite

About The Position

Human Resources announces an opening for Educational Administrative Assistant. This is a full-time (196-days work schedule), Grade G-7 position at Gunston Middle School. The role performs a full range of administrative support and secretarial tasks to support the instructional program, assisting school administration, teachers, and general school operations. Responsibilities include serving as a receptionist, composing routine correspondence, organizing and maintaining files, and potentially maintaining student records, assisting with the special education process, supporting instructional staff, or performing attendance, registration, and finance tasks. The position also requires the ability to dispense medications to students when necessary.

Requirements

• Knowledge of business and school office procedures, practices, and equipment.
• Knowledge of business English and office terminology.
• Knowledge of the operation, uses and capabilities of computer equipment and computer programs utilized at APS (e.g. Synergy, STAN, and STARS); including good knowledge of MS Word, Excel, Access, etc.
• High School diploma or GED.
• Courses in business and office practices.
• Minimum of two years’ responsible clerical experience, preferably in an education-related setting.
• Excellent human relations skills.
• Ability to maintain effective working relationships with other employees at all levels, including students, parents, and the public in a courteous and tactful manner.
• Excellence in business English grammar, spelling, and punctuation.
• Must be able to communicate clearly and concisely, both orally and in writing.

Nice To Haves

• Bilingual (English/Spanish) is preferred.

Responsibilities

• Performs full range of entry or full proficiency level administrative support and secretarial tasks as assigned to support the instructional program; assisting school administration, teachers, and general school operations.
• Serve as receptionist; greets all visitors, answers phones, distributes mail, etc.
• Composes routine correspondence; may prepare information and presentation packets as needed.
• Organize and maintain files.
• Incumbent will be assigned specific responsibilities at the work site to support the instructional program and general school operations (e.g., maintain complex student records; assist the special education process; may serve as the Administrative Assistant to the Assistant Principal or Director of Counseling; support specific instructional staff; may perform Attendance, Registration, and STARS Finance tasks).
• Must be able to dispense medications to students when necessary.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED