G26/27-EDUCATIONAL ADMIN SPEC-260 Day (YORKTOWN)

Arlington Public Schools•Arlington, VA

13d•Onsite

About The Position

This position serves as an administrative assistant to a mid-level non-school based administrator, instructional or special and related services supervisor. The incumbent will relieve the supervisor of routine administrative tasks and ensure the smooth and efficient day-to-day operation of the section or branch to which assigned. Responsibilities include planning, initiating, and completing clerical and administrative support activities, maintaining control records, managing the supervisor's calendar, making arrangements for meetings and travel, screening calls and mail, and responding to routine inquiries. The role involves formatting and typing correspondence, reports, and statistical data, gathering and distributing training materials, procuring supplies, and processing bids and payment requests for instructional items. Additionally, the position may provide clerical support for psychologists and social workers, assist with testing and assessment activities, serve as a receptionist, perform financial and accounting tasks, maintain time and attendance records, and utilize data management techniques. The incumbent will also attend required training sessions and perform other related duties as assigned.

Requirements

Knowledge of business and school office procedures, practices, and equipment; business English and office terminology.
Knowledge of the operation, uses and capabilities of computer equipment and computer programs utilized at APS (e.g. Synergy, FRONTLINE, and STARS+); including good knowledge of MS Word, Excel, Access, etc.
Ability to positively interact with colleagues, school-based staff and the public.
Ability to communicate clearly and concisely, both orally and in writing.
Exceptional organizational skills.

Nice To Haves

Preferably in an education-related setting.

Responsibilities

Serves as administrative assistant to a mid-level non-school based administrator, instructional or special and related services Supervisor; relieves supervisor of routine administrative tasks and ensures smooth and efficient day-to-day operation of the section or branch to which assigned.
Plans, initiates, and carries to completion clerical and administrative support activities.
Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
Maintains supervisor's calendar; makes meeting/travel arrangements; screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the clerical level, forwarding the remaining calls/mail to supervisor with pertinent background material.
Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
Gathers, prepares, distributes training, instructional, information materials; maintains communication with school-based coordinators.
Using STARS may procure supplies, materials for staff members.
Prepares/ processes bids for instructional supplies, materials, equipment; receives or ensures shipment to designated supervisor, school site, processes payment requests.
May provide clerical support to psychologists and school social workers and assists in the preparation for and conduct of educational and psychological testing and certain assessment activities.
Serves as receptionist in a central office department; responds to in-person or phone inquiries; distributes departmental documents; makes appointments or directs visitors to appropriate office or staff member.
May perform a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software (STARS+).
May maintain time and attendance records; processes leave requests; maintains leave records; and verifies leave data with payroll; and prepares payroll reports.
Utilizes numerous data management techniques to enter, edit, print, and file data.
Attends/completes training sessions/activities related to assignment.
Performs related duties as required or assigned.