Educational Activities Project Manager (E6138)

Institute of Electrical and Electronics Engineers•Piscataway, NJ

13d•Hybrid

About The Position

The Educational Activities Project Manager coordinates initiative work for Educational Activities, providing indirect leadership (coaching, coordination, priority setting) to contributors supporting reporting, systems, and process work streams. This role provides overall planning, coordination, reporting, and task management for assigned projects within the IEEE Educational Activities portfolio. The position applies structured project management principles to support staff, volunteers, and contract resources in achieving project goals, deliverables, and schedules. The individual ensures effective coordination between all stakeholders, maintains engagement of project teams and contributors, and provides recommendations to EA Leadership for the resolution of any obstacles impacting project objectives. This role supports initiatives across EA's Student & Academic and Continuing Professional Education and IEEE efforts that are lead within the EA structure. The incumbent must have the initiative, organizational ability, and experience to lead an active and diverse project portfolio with minimal supervision, operating within a matrixed and highly collaborative environment.

Requirements

Bachelor's degree or equivalent experience
4-7 years including 3–5 years of project management experience, preferably within a complex or matrixed organization.
Proven record of successful project leadership, planning, and delivery required.
Proficient in Microsoft Office suite such as Word, Excel and PowerPoint
Experience in setting up electronic structures/systems (Google, SmartSheets, etc.) to manage projects and track metrics
Excellent communication and relationship building skills with senior staff and volunteer program/product stakeholders
Must be able to communicate effectively by e-mail, telephone and in person to individuals at all levels
Organization and multitasking under deadlines; attention to detail; dependable follow through with ability to work independently with minimal supervision
Exceptional analytical and problem solving skills; ability to translate data into clear insights and actions
Strong project management and change management capability in cross functional settings

Nice To Haves

Experience in nonprofit environments is highly desirable.

Responsibilities

Manage EA portfolio tracking (programs, products and services) planning; align work to EA goals, IEEE policies, and governance timelines
Establish annual dashboard schedule, develop templates and engage staff to develop as needed
Standardize project documentation, status reporting, and deliverable reviews across teams
Serves as SME for project management tools and provides guidance to project contributors
Generate reports on project status, progress, and risk assessments for stakeholder leadership review
Prepare executive level presentations and analysis to support volunteer and staff leadership decisions and communications
Support EA wide reporting dashboards and metrics to promote transparency and data-driven decision-making
Define project scope with leadership stakeholders; established work plans, schedules, resource estimates, and success measures; including touch points to ensure execution according to plan
Manage stakeholder engagement where staff and volunteer leadership may provide indirect guidance to project contributors
Create detailed work plans that identify and sequence activities needed to successfully complete each project
Establish documentation and record keeping, prepare project reports for management/partners, and maintain regular stakeholder communications
Monitor progress and quality, adjust plans as necessary, and close out with results, lessons learned
Manage day-to-day logistics and project activities in accordance with IEEE policies and procedures
Oversee assigned vendors or contractors, ensuring deliverables meet performance and contractual requirements
Ensure all project information and records are properly organized, documented, and secured