Education Program Specialist – Foundational Sciences

American Addiction Centers • Winston-Salem, NC

3d • Onsite

About The Position

The Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery, including Canvas management, classroom logistics, assessment support, attendance tracking, and coordination of instructional resources. The position also participates in intentional cross-coverage with the Longitudinal Curriculum Team and Assessment operations during peak workload periods.

Requirements

• Bachelor’s degree in Education, Health or other related fields
• Three (3) years of experience equivalent experience in academic medicine strongly preferred
• Experience in academic program coordination, higher education administration, or medical education support
• Strong interpersonal and communication skills
• Strong organizational skills and attention to detail
• Demonstrated flexibility and ability to collaborate across teams
• Ability to manage multiple priorities in a deadline-driven environment

Nice To Haves

• Experience supporting health professions education or complex academic programs
• Familiarity with Canvas, ExamSoft, NBME, or LearningSpace systems

Responsibilities

• Support planning, delivery, and evaluation of foundational Y1/Y2 pre-clerkship courses
• Serve as an operational point of contact for course directors, faculty, and students
• Ensure accurate and timely execution of course schedules and instructional activities
• Build and maintain Canvas course sites, including syllabi, schedules, modules, calendars, and course materials
• Ensure alignment across Canvas Schedule, Modules, and Calendar tools
• Support gradebook setup and maintenance as directed
• Assist with assessment and curricular content mapping projects
• Prepare classrooms for daily pre-clerkship sessions, including instructional technology setup
• Coordinate room reservations and collaborate with scheduling partners to avoid conflicts
• Troubleshoot technology issues in collaboration with information technology and educational technology teams
• Secure faculty and staff parking access as needed
• Contribute to execution of foundational course simulation events
• Process absence requests in accordance with program attendance policies
• Configure and manage attendance systems, including roster imports and settings
• Reconcile mandatory attendance with approved absences and maintain accurate records
• Provide operational support for examinations, including room preparation and proctoring assistance
• Assist with testing accommodations and exam day logistics
• Support ExamSoft, NBME, and LearningSpace workflows as assigned
• Provide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g., clinical performance exam weeks, simulation events)
• Assist with assessment operations and largescale curricular events as needed
• Support academic ceremonies and institutional events (e.g., White Coat, Match Day, Graduation) as assigned
• Perform other related duties consistent with the role as needed

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level