Education Manager

UMATILLA-MORROW COUNTY HEAD START•Hermiston, OR

2d•Hybrid

About The Position

The Education Manager is responsible for developing and coordinating a comprehensive center program that complies with Federal Performance Standards. This role ensures that staff, parents, and volunteers receive instruction and training in Early Childhood Education, and assists Component Managers in implementing various program components such as Family/Community Partnerships, ERSEA, and Health Services. The position involves significant responsibilities in program management, record keeping, staff development, service coordination, and center oversight.

Requirements

BA in Early Childhood Education or related field
Two years teaching experience
Supervisory experience
Knowledge and experience in the philosophy and practices of Head Start (or comparable child development programs), early childhood education, and developmentally appropriate practice
Requires effective interpersonal and oral communication skills for supervisory duties
Must be detail‐oriented and possess excellent organizational and analytical skills with the ability to research best‐practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
Requires the ability to use abstract reasoning, problem solving, planning and analytical skills
Knowledge of Head Start/Early Head Start Performance Standards and Licensing Regulations
Adequate means of transportation.
Desire to work with low‐income children and their families
Current enrollment in the Child Care Division’s Central Background Registry
Current physical examination, drug screen, and TB screen documentation prior to hire
Desire to work with low‐income children and their families
Communicate effectively with staff, families, children, and the public using the telephone and in face‐to‐face, one‐to‐one, and in group settings
Fluent in English both verbally and written

Nice To Haves

Community service experience
Ability to coordinate and/or conduct training sessions
Multi‐cultural experience
Administrative background
Knowledge of risk/protective factors model and substance abuse prevention

Responsibilities

Assist in the planning and coordination of an Educational Services Program for Early Head Start/Head Start/OPP/Family Child Care providers.
Assist the Assistant Director of Head Start & Early Childhood Services in education component planning, development, and operation.
Assist in the maintenance and updating of a program curriculum to include major themes and related activities for the classroom and home visits.
Act as an advisor for site staff, parents and volunteers, concerning Early Childhood Education and supervision as directed.
Act as the Literacy Specialist and provide coaching in areas of language and literacy enhancement for designated classrooms.
Ensure coordination of Comprehensive Parent/Staff Conferences with staff to include a written report on each family from all component staff, two times each year.
Ensure that each Early Head Start/Head Start/OPP/FCC family receives the required amount of home visits.
Assist staff in follow‐up regarding possible difficulties with classroom and/or home visit attendance.
Assist in monitoring classroom and home visit attendance.
Assist with the tracking and reporting of ongoing assessment and screening according to assessment schedule.
Ensure that all education forms are completed and utilized effectively and appropriately.
Evaluate education staffs' daily plans and conduct post‐evaluation conferences.
Ensure that goals for individual children and families are being recorded and tracked on Staffing Forms and progress notes and that related activities are planned on the daily planning book.
Ensure that education staff maintain the required component information in each child’s notebook and portfolio.
Ensure that the required component information is maintained in each child’s file.
Supervise Site Staff in program operations, to include using all agency policies and procedures for developing staff skills for successful job task completion.
Train and mentor new and continuing teaching staff on all classroom procedures.
Mentor staff using positive role modeling and reflective supervision techniques, in order to strengthen skill levels and confidence.
Provide supervision support to staff in components other than education by providing guidance in daily activities and communicating with direct component supervisor of any performance related issues.
Observe and record monthly, the performance of education staff in the classroom, family child care homes, and/or home visits following the observation cycle.
Monitor and evaluate job performance of education staff and develop and/or revise Professional Success Plans with staff annually.
Provide input on center staff performance to component supervisors.
Delegate work assignments and duties.
Assist with the screening, interviewing and hiring teams for site education staff.
Assist in Staff Development by developing and implementing a training plan for staff.
Participate as a member of agency committees as assigned.
Assist in assessing training needs.
Develop training resources with assistance from other component staff.
Assist in coordinating and implementing training at Staff Meetings and as needed throughout the year.
Provide training in Early Childhood Education for staff, parents, and/or volunteers at In‐Service meetings and/or by becoming an instructor of record at a university in order to provide trainings which result in ECE credits for staff.
Assist the Family Services Manager as the contact person for Human Service agencies for social service issues and concerns.
Maintain a system for making social services referrals.
Assist the Family Engagement Director in orienting training to staff and community partners on family strengthening.
Assist the Health & Mental Health Manager in the Health Services component.
Help families establish an ongoing relationship with health and dental care providers.
Ensure that all medical and dental screens and appropriate follow‐up and/or referrals are completed, including initial education with parents with first screening and each 6 month follow up there after with HS families regarding Lift the Lip exams.
Ensure that the nutrition assessments are completed and appropriate follow‐up and/or referrals are completed to include discussing WIC/Nutrition goals with classroom staff and following up with parents.
Encourage parents to complete required immunizations for their children and keep CIS/Immunization Record up to date with all changes routed to ERSEA Data Specialist.
Review Child Plus Health Tracking record for accuracy, making changes and submitting them to ERSEA Data Specialist monthly.
Assist in the implementation of an agency wide Parent Involvement Program.
Work with center teams to encourage parents to be involved in all components and programs of the agency.
Promote prevention and family strengthening activities (picnics, leadership training, parenting classes, sewing classes, quilting classes, etc.) with center staff and parents.
Ensure that volunteers are always supervised and never left alone with a child.
Be available as a resource person for Parent Center training upon request.
Provide assistance to center teams for involving parents in all components and programs of the agency.
Provide assistance to center teams for involving families in the agency programs.
Conduct recruitment, selection and enrollment of children and maintain enrollment levels as prescribed by Head Start Policies and Performance Standards.
Be knowledgeable of Agency eligibility requirements.
Assist in planning and implementing the recruitment process; identify and recruit children with documented disabilities/special needs.
Make a recruitment home visit for all completed applications.
Orient parents to Agency policies and program design at the recruitment home visit.
Work with Family Engagement Director and other appropriate staff to enroll children within agency guidelines.
Coordinate enrollment with the Center team.
Work with the Selection Committee and Family Services Manager to develop the agency selection criteria.
Maintain an adequate social services referral system for coordinating the resolution of family needs and goals.
Make home visits with each family for the completion of the Family Partnership agreement and follow up on goals established.
Assist families in developing resources for resolving emergent social service needs and follow up with families on the appropriateness of the resources.
Refer families to appropriate agencies and follow up on referrals.
Develop and maintain working relationships with community resources/partners by making on‐site visits.
Orient and provide information to staff and parents regarding social services and community resources.
Provide Parent Education as directed.
Coordinate with primary supervisor to provide on-site orientation, leadership, and direction to center staff team members.
Organize and conduct regularly scheduled team meetings, to pass along community and agency information.
Ensure communication flows from Management/ Administration to Center staff and from Center staff to Management/Administration.
Promptly give accurate, pertinent information to all team members – pay special attention to All Staff emails and ensure staff members receive, read, and understand the information presented.
Perform Safety Observations once per month.
Ensure Emergency Preparedness plans are up to date and practiced.
Ensure accurate and timely reporting of employee mileage sheets and receipts – turn in no later than the 5th of every month (send to Transportation Manager).
Reconcile, code and turn in all Petty Cash receipts and forms, no later than the 5th of every month (send to Finance).
Coordinate with Operations all maintenance issues at the site – submit maintenance tickets in a timely manner.
Ensure Health & Safety issues are addressed and corrected in a timely matter.
Ensure, with team members, the cleanliness of the center.
Ensure Hermiston Fire and Emergency service self-inspection forms are completed monthly.
Work with team to submit supply requests needed for the site via Staff Hub online.
Ensure licensing requirements are met and followed.
Assist the Health and Safety Manager with licensing renewal process.
Assist the USDA manager to ensure compliance with USDA regulations.
Communicate with Transportation Manager on any issues or concerns with vehicles and ensure checkout procedures are being followed.
Participate in staff meetings, conferences, training sessions and workshops as assigned.
Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency.
Maintain congenial and respectful relations with staff, children, families and community.
Keep current and accurate records and file reports on time.
Maintain confidentiality in regards to staff and family information.
Maintain objectives and professional standards.
Improve self‐skills and education.
Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy.
Be present at work in order to provide consistency of services.
Be a contributory team member in a positive/productive manner.
Demonstrate commitment to mission, values, and policies in the performance of daily duties.
Perform any other duties deemed necessary by your supervisor.