Education Administration Coordinator - Research

Mayo Clinic • Rochester, MN

17h • $24 - $34

About The Position

Works independently to coordinate assigned processes and programs, including appointments, applications, interviews, scheduling, pre- and post-matriculation activities, orientation, and committee support. Serves as a resource by interpreting department-specific policies and procedures, and handles multiple activities and challenges simultaneously with minimal direction. Uses good judgment when facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains learner and faculty data, including data entry and updates and report preparation. Maintains working knowledge of school-specific accreditation requirements. Attends courses and meetings to enhance job knowledge or represent Mayo Clinic.

Mayo Clinic describes its employee offering as competitive compensation, comprehensive benefits, and continuing education and advancement opportunities. The listed benefits include medical plan options, dental coverage or a reimbursement account, vision coverage, pre-tax savings accounts, and a competitive retirement package.

Requirements

• High school diploma and five years of successful administrative assistant, business, or education-related experience; or an associate’s degree and three years of such experience; or a bachelor’s degree and one year of such experience.
• Excellent verbal communication skills, including phone etiquette, presentations, and customer service.
• Excellent written communication skills, including professional correspondence, minutes, and announcements.
• Proficiency with computer software and office equipment, including Microsoft Office, databases, phone systems, duplicating equipment, and other job-specific technology.
• Ability to maintain strict confidentiality of information.
• Ability to work collaboratively and professionally and build rapport with people at all levels of responsibility.
• Adaptability and flexibility in a changing work environment that requires upgrading skills.
• Must be a U.S. citizen, permanent resident, refugee, or asylee; visa sponsorship is not available.

Nice To Haves

• Some leadership experience.
• Work experience in academic medical education.
• Familiarity with medical licensure and visa categories, if applicable.
• Highly organized and efficient, with the ability to manage multiple priorities and deadlines.
• Demonstrated professionalism, problem-solving, and self-directed work skills.
• Demonstrated coordination skills across teams.
• Familiarity with event coordination.

Responsibilities

• Coordinate assigned processes and programs, including appointments, applications, interviews, scheduling, pre- and post-matriculation activities, orientation, and committee support.
• Interpret department-specific policies and procedures and serve as a resource to support the work.
• Handle multiple activities and challenges simultaneously with minimal direction.
• Use good judgment when facilitating questions, phone calls, meeting scheduling, and other assignments.
• Serve as a resource and/or trainer for applicable technology systems.
• Coordinate and maintain learner and faculty data, including entering and updating data and preparing reports.
• Maintain working knowledge of accreditation requirements specific to the school.
• Attend courses and meetings to enhance or improve job knowledge or represent Mayo Clinic.

Benefits

• Multiple medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Vision plan with a national network.
• HSA and FSA pre-tax savings accounts for eligible expenses.
• Competitive retirement package.
• Continuing education and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED