EdTech Conference Coordinator

Epic Kids Inc.

16h•Remote

About The Position

Epic is seeking a detail-oriented and proactive Conference Coordinator to manage their presence at over 10 EdTech events annually. The primary goal is to engage educators with Epic's platform through impactful activations, programming, and experiences that drive awareness, initial adoption, and positive word-of-mouth. This role is a 6-month contract with the possibility of becoming a full-time position, reporting to the Educator Engagement Lead and collaborating with marketing, product, and customer success teams.

Requirements

3–5 years in EdTech, K-12, or educator-facing marketing, community, or engagement roles
Experience owning conference or event operations end-to-end
Track record of driving user growth or educator adoption
Strong project management skills; comfort with Asana or similar
Excellent written communication skills
Comfortable working remotely and managing autonomously across time zones
Willingness to travel 20–30% of the year for on-site events

Nice To Haves

Familiarity with the major EdTech conference calendar (ISTE, SXSWedu, ASU+GSV, etc.)
Experience designing onboarding flows or educator activation programs
Background in email marketing or lifecycle nurture (Iterable, HubSpot, or similar)
Exposure to lead capture tools and post-event deduplication workflows
Experience managing swag vendors and branded merchandise production
Familiarity with free-tier or freemium educator product models

Responsibilities

Manage end-to-end conference operations for 10+ annual events, including booth logistics, shipping, vendor coordination, swag procurement, and staffing.
Track sponsorship deliverables and deadlines.
Design booth experiences, lounge programming, and session formats to create a strong impression on educators.
Build run-of-show documents and session schedules.
Coordinate award programs and recognition moments to foster goodwill and brand affinity within the educator community.
Drive first-time educator sign-ups and trial activations through on-site demos, hands-on experiences, and clear onboarding pathways.
Partner with marketing on pre-event outreach and post-event nurture campaigns.
Manage badge scan setup, contact deduplication, and CRM uploads.
Build structured post-event reports detailing reach, engagement quality, and new user metrics.
Route contacts to appropriate follow-up sequences based on educator type and interest.
Maintain conference timelines using tools like Asana.
Track budgets against actuals and reconcile expenses.
Evaluate new event opportunities based on audience fit and potential for educator reach.