Editorial Coordinator, Scientific Journals

Institute of Food Technologists•Chicago, IL

1d•Onsite

About The Position

The Editorial Coordinator is responsible for processing manuscript submissions and supporting peer-review processes and production of IFT Scientific Journals. This role requires close attention to detail, including screening and checking in new and revised manuscript submissions; supporting authors, reviewers, and editors; and supporting the journals� continuous publication process. The Editorial Coordinator is a communications professional with an understanding of the scholarly publishing ecosystem and can keep tasks on schedule to meet deadlines. Through a commitment to excellence, the Editorial Coordinator will build brand loyalty by providing excellent customer service, satisfaction, and high responsiveness to both anticipated and known author, editor, and reviewer needs through all stages of the peer-review process.

Requirements

High school diploma, GED, or equivalent
2+ years of related education or demonstrated competency in managing the peer-review process
2+ years working with Microsoft Office Suite

Nice To Haves

Bachelor’s Degree in journalism, communications, English, science/technical field, or equivalent
2+ years of experience in scholarly publishing or related field
Familiarity with common writing style manuals (Chicago, APA, etc.)
Comprehension in database management (i.e., working in complex systems, running reports, navigating large amounts of data)
Experience in working with academic editors and/or association members
Experience working with ScholarOne or similar online peer-review systems
Comprehension of basic principles of XML and HTML
Familiarity with the academic and scholarly publishing ecosystem

Responsibilities

Serves as the primary administrator of online submission and peer-review systems for both IFT journals
Screens and checks in submissions, triages manuscripts for desk rejection, escalation to Manager, or moving forward in the review process
Assesses plagiarism detection reports and other research integrity screening tools
Supports authors, editors, and reviewers with deadline extensions, submissions, status inquiries, and technical support
Answers general queries sent to the editorial office inbox, builds brand loyalty through high responsiveness
Performs routine maintenance on user database (merges duplicate accounts, updates contact information, etc.)
Regularly reviews and updates SOPs and e-mail templates to ensure consistent communication and good user experience
Assists with exporting of accepted manuscripts to external production team
Supports with importing of accepted manuscript metadata in SQL internal production tracking database
Aids with final proofing checks and entering final manuscript data at the last stage of production
Invoices non-member author publication fees and follows up on unpaid fees
Contributes to enhancements of systems and workflows, including analysis and testing
Performs clerical tasks supporting the journal editorial office and editorial boards
Supports on projects and acts as backup liaison with Journal editors
Coordinates with external production team, editorial board, and contract support staff
Exhibits a high degree of cultural competency in working with international authors and non-fluent English speakers