Editorial Assistant, Timber Press

Hachette Book Group•Portland, OR

4d•Hybrid

About The Position

Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level role in our editorial department, but one with opportunities for learning and growth. This is a hybrid position, with three required days in the office, that is based in Portland, Oregon.

Requirements

Excellent written and verbal communication skills
Solid computer skills
Demonstrated ability to deliver timely, accurate work and demonstrate good follow-up and follow-through
Demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority
Passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas
Self-directed and able to work independently
Highly organized, capable of multi-tasking, and detail oriented
Demonstrate imagination, creativity, and original thinking
Proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook
Demonstrate understanding of and appreciation for the ideas of diversity, equity, and inclusion

Responsibilities

Interact professionally with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales
Enter, maintain, and track metadata and other key title information in our central management system throughout the life of a book
Assist in manuscript reviews and production handover preparation, image program and art log reviews and creation, and other book-related company tasks for projects acquired and assigned by the senior editorial staff
Assist with onboarding new authors and executed contracts
Process and track payment requests and invoices
Support authors, editors, and design with photo research and procurement for specific books, including assistance with photo licensure and permissions
Draft independent contractor and commissioned art agreements for specific books
Draft descriptive copy and fact sheets
Attend editorial meetings, as well as marketing and sales meetings as required
Manage the editorial inbox, including unsolicited proposals
Research book sales using internal and external databases
Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books
Manage and order all complimentary copies of books
Apply titles for Cataloging in Publication records through the Library of Congress
Perform other administrative duties