Editorial Assistant

The National Academies of Sciences, Engineering, and Medicine

3d•$19 - $24•Remote

About The Position

The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers.

Requirements

Excellent written communication skills.
Highly organized and detail-oriented.
Proficiency in Microsoft Office Suite, particularly Excel.
Ability to work effectively as a collegial member of a team.
Ability to read and comprehend complex material.
Ability to solve intellectual problems using established rules, procedures, and precedents.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

High School Diploma, GED, or equivalent knowledge.
One year of related experience.
Ability to work at a computer for extended periods of time.

Responsibilities

Overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)
Complete quality control checks for incoming research articles
Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
Notify authors of manuscript decisions
Screen revisions for plagiarism and escalate to editorial ethics manager as needed
Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors
Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool
Transmits manuscripts to production vendor
Act as the point of contact for production queries received from the production vendor
Contribute input for enhancements to the submission system
Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
Special projects and additional tasks as assigned