Editorial Assistant

UNITED METHODIST PUBLISHING HOUSE • Nashville, TN

7d • $21 - $25 • Onsite

About The Position

The Editorial Assistant (Part-Time) is responsible for supporting the editorial team in the development, production, and administration of publications. Key responsibilities include coordinating schedules and workflow, tracking manuscripts and production stages, proofreading and fact-checking content, and preparing editorial materials, with a goal of on-time and on-budget publication. The role also involves maintaining author and vendor communications, managing correspondence, and handling routine administrative tasks such as file organization, data entry, and meeting support. The Editorial Assistant ensures accuracy, timeliness, and smooth operations across editorial and publishing processes.

Requirements

• Bachelor’s degree in English, publishing, communications, or related field or equivalent editorial training and experience
• Experience managing projects and processes
• Experience working with publishing contractors
• Experience with standard office suites
• Excellent interpersonal and written and verbal communication skills, including editing
• Excellent organizational, project management, and analytical skills
• Ability to work effectively with a high volume of project deadlines and quickly learn new skills
• Proficiency with software
• Responsible AI Integration – Leverage AI tools strategically to streamline workflows, generate actionable insights, and deliver exceptional outcomes that advance our mission.
• Critical Evaluation & Oversight – Apply professional judgment and critical thinking when reviewing, refining, and validating all AI-generated content and recommendations to ensure accuracy and alignment with our standards.
• Continuous Learning & Innovation – Maintain curiosity and adaptability toward emerging AI technologies, actively contributing to innovative practices within your area of expertise while supporting organizational growth.
• Ethical & Secure Practice – Uphold UMPH’s commitment to ethical, transparent, and secure AI usage, ensuring all applications align with our mission, values, and community standards.

Nice To Haves

• Knowledge of The United Methodist Church
• Previous experience in publishing preferred
• Experience with the Chicago Manual of Style
• Knowledge of The United Methodist Church
• Microsoft Office and Adobe Creative Suite

Responsibilities

• Simultaneously manages multiple editorial projects, from hands-on work to liaising with contractors and internal staff
• Implements hands-on editorial work including writing, (copy)editing, determining correct information for copyright pages and permissions, reviewing / approving editorial corrections, locating resource information, plagiarism and AI checks, permissions checks, etc.
• Drafts and inputs metadata in Biblio and other internal systems
• Initiate contractor payments
• Drafts communications and respond to inquiries (internal and external)
• Researches issues and questions, propose alternatives and recommendations, solve problems, and implement projects
• Handles administrative tasks as needed

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level