Editorial Assistant
About The Position
Knowable Magazine, an award-winning digital publication from Annual Reviews, seeks an organized, detail-oriented, and self-motivated Temporary Editorial Assistant. This role supports both the editorial and other operations of a small nonprofit journalism initiative. You will bridge the gap between content creation and digital production, ensuring daily operations run smoothly, and corresponding with freelance writers, fact checkers, readers and editors. This position will also help log and coordinate communications with funders and donors. The ideal candidate has excellent proofreading skills, great communication skills, experience with digital publishing tools, strong administrative capabilities and interest in science. Candidate must be available to work during Pacific Time hours. Candidates must reside in one of the following states where Annual Reviews is registered to do business: CA, CO, GA, HI, IL, IN, MA, MN, NC, NV, NY, OH, OR, PA, SC, WA, or WI.
Requirements
- Bachelor’s degree in journalism, English, communications, or a science-related field with substantial coursework or experience in communications.
- 1-2 years of experience in a digital media, publishing, or nonprofit environment.
- Proficiency with WordPress or similar CMS platforms and Mailchimp; willingness to learn Bloomerang and Qgiv; proficiency with Microsoft Office Suite and Airtable.
- Exceptional written communication skills with a sharp eye for typos and formatting errors.
- Ability to handle repetitive administrative tasks alongside time-sensitive editorial deadlines.
- Interest in science communication and nonprofit journalism.
- All candidates must be legally authorized to work in the U.S. without the need for employment visa sponsorship now or in the future.
- Candidate must be available to work during Pacific Time hours.
- Candidates must reside in one of the following states where Annual Reviews is registered to do business: CA, CO, GA, HI, IL, IN, MA, MN, NC, NV, NY, OH, OR, PA, SC, WA, or WI.
Nice To Haves
- Some familiarity with the AP Stylebook preferred.
Responsibilities
- Format, produce, enter changes to, and publish articles, images, and static informational pages in the content management system (CMS). Coordinate with IT resources and vendors.
- Assemble, test, and schedule weekly email newsletters using Mailchimp.
- Lightly proofread articles, newsletters, emails, and social media copy in layout. Add backlinks and prepare production documents for editors.
- Coordinate and communicate schedules with part-time researchers, copy editors, and story editors to ensure publication schedules are met.
- Conduct light fact-checking to verify names, dates, and primary-source details in newsletters and other non-article items as needed.
- Support content creation, production, scheduling, and reporting for fundraising emails.
- Track individual donations, log communications, and maintain accurate donor databases.
- Manage communication workflows with potential funders and philanthropic partners. Update the funder database.
- Help the team coordinate efforts to draft and send timely, personalized thank-you notes to supporters and arrange other communications.
- Monitor the general inbox, responding to inquiries or routing emails appropriately.
- Prepare, distribute, and track contracts and other paperwork for freelance writers, editors, and illustrators. Log unsolicited pitches to help ensure timely replies are sent.
- Perform other administrative and operational duties to support the team as needed.
Benefits
- eligibility to participate in a medical insurance plan
- eligibility to participate in our retirement plan
- accrued sick time
- paid bereavement leave
- jury duty leave
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What This Job Offers
Career Level
Entry Level
