Editorial Assistant, Storehouse Voices (Hybrid)

Apply now!•New York, NY

8d•Hybrid

About The Position

Storehouse Voices, a newly established imprint of the Crown Publishing Group at Penguin Random House, seeks an organized, detail-oriented, and process-driven Editorial Assistant to provide administrative and editorial support to the editorial director and executive editor acquiring up to 15 frontlist commercial fiction and nonfiction titles annually. Storehouse Voices celebrates stories from under-published voices across the globe. Our imprint elevates fiction and nonfiction that interrogates and re-imagines our past & present and conceives of new futures. Titles published and upcoming from Storehouse Voices include contemporary, historical, romance, speculative and magical realist fiction as well as narrative nonfiction, memoir, self-help, inspirational, and biographical nonfiction. We are dedicated to amplifying culturally rich narratives and developing an environment that bolsters creators and engages the community as integral members of our publishing family through our imprint and annual Women & Words program.

Requirements

At least one year of prior office experience or related internship is ideal.
Keen attention to detail and proofreading ability.
Ability to be organized and provide support in more organizational implementation.
Ability to anticipate needs and take initiative to solve problems.
Ability to work independently and with a team in a fast-paced office environment.
Ability to communicate regularly in a professional and timely manner with key stakeholders on scheduling, prioritization, and project status.
Excellent writing, reading, online research, and analytical skills.
Outstanding project management skills, including ability to meet deadlines while juggling multiple ongoing projects.
Strong communication and follow-up skills.
Strong multitasking and problem-solving skills with capacity to manage multiple (and often competing) deadlines.
Strong computer skills (with knowledge of Microsoft Word, Excel, PowerPoint, and Outlook).

Nice To Haves

Deep interest in and enthusiasm for commercial titles with awareness of the current adult market in nonfiction and fiction is a plus.
Knowledge of social media platforms and engagement is a plus.
Knowledge of project management software is a plus.

Responsibilities

Supports and serves as a liaison for projects between editorial, internal departments, authors and agents through the publication process, from acquisition to finished book ensuring timely delivery of materials.
Communicates and supports editors with meeting cross-departmental deadlines for frontlist titles and upcoming reprints.
Supports editorial team with author care and outreach for title interest and visibility.
Tracks and evaluates a high volume of submissions received via email and through Storehouse Voices online submissions manager, reads projects under contract, writes reader's reports and rejection letters, and research competitive titles.
Assists with mailings, editors’ expense reports in Concur, contract initiation and routing for new book acquisitions, P&L creation, advance payment tracking, processes development, preparation for launch presentations, and various administrative tasks.
Calendar maintenance as well as virtual and/or in-person meeting coordination. Circulates and takes meeting minutes for editorial review board.
Transmits manuscripts and accompanying materials (including art and permissions logs), helps track permissions and missing items in manuscript, and submits titles as needed for legal reads.
Drafts supporting materials for upcoming titles, including book announcements, title information sheets, galley copy, cover copy, website copy, and reading group guides.
Works closely with production, design, marketing, publicity, rights, and sales departments to provide needed materials and assistance.
Maintains key information and metadata in MyHouse, updating as needed.
Supports editorial team with special projects including on-site video shoots and annual events related to the Storehouse Voices incubator program.
Manages title reprints and reprint corrections.