Editorial Assistant

Synchrony Group • West Chester, PA

3d

About The Position

The Editorial Assistant is primarily responsible for improving the efficiency of the Editorial Services department by providing administrative assistance, managing editorial programs, such as Veeva Vault, and performing basic editorial tasks, such as permissions, reference maintenance, and light copy editing. Under the direction of the SVP, Group Editorial Director, the Editorial Assistant works closely with members of the Editorial Services, Scientific Services, and Project Management departments to enhance department efficiency by keeping track of important administrative information related to various editorial assets across Publications, MedComms, and Marketing divisions.

Requirements

• High level of integrity, confidentiality, and accountability
• Excellent organizational skills and attention to detail and timelines, with high degree of accuracy
• Strong knowledge of grammar and essential writing skills (eg, appropriate referencing of research documents, paragraph structure)
• Professional communication skills, including written and interpersonal
• Ability to coordinate, take ownership of/responsibility for, and execute multiple tasks in a fast-paced environment
• Ability to acquire relevant information from a variety of sources and maintain accurate records
• Ability to master various content management systems
• Working knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Desire to meet professional goals and acquire new skills
• Bachelor’s degree
• Comfort in operating and maintaining electronic database systems

Nice To Haves

• Previous work experience requiring multitasking and organizational skills
• Experience with electronic database entry and management
• Experience with Veeva Vault preferred, but will train
• Previous medical editing experience a plus

Responsibilities

• Obtain, track, and process permissions for publications and assets for advertising and medical communications from copyright holders and reference vendors
• Obtain references for publications and other projects at the request of Editorial Services, Scientific Services, and other team members through subscription resources, online search, and communications with external reference vendors
• Maintain the EndNote reference database, including entering/uploading references into appropriate database, creating editorial styles, troubleshooting, and assisting/training colleagues
• Obtain and brief team regarding abstract and manuscript submission requirements; follow up with congresses and journals as needed to resolve queries and clarify information
• Set up submission trackers for congress and journal submissions
• Submit abstracts and manuscripts using online submission portals
• Prepare deliverables with annotations for upload into Veeva Vault for client medical/legal/regulatory review; take the lead as internal resource for Veeva Vault
• Maintain client/project reference folders on company servers and Veeva Vault, including entering/uploading references, troubleshooting, and assisting/training colleagues
• Perform entry-level editorial tasks including proofreading and copy editing; assist editors with project-specific responsibilities as requested

Benefits

• competitive salaries
• generous paid time off
• excellent health insurance
• family leave
• a 401(k) plan with employer matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level